However, given the sheer number of powerful project management tools available, picking the right ProofHub alternative for your specific use case isn't easy.
Namely, to find the one that’s just right, you’d have to invest a decent amount of your time into:
- Testing numerous software yourself.
- Sifting through user reviews to get the hang of each platform’s long-term user experience.
No worries, though. I’ve already done all that for you and put together this list of the 10 best ProofHub alternatives and competitors based on their unique use cases, functionality, and value for money.
Ready? Let’s get to it!
Why Do You Need a ProofHub Alternative?
No one is saying that ProofHub is a poor project management software tool. In fact, it’s got more than a few notable perks, such as:
- Pricing, which isn’t user-based: ProofHub’s pricing plans have a flat fee that’s not dependent on the number of users you have, allowing you to onboard any team members at a fixed price.
- Comprehensive proofing tools: ProofHub enables your team to collaborate in real-time on creating, editing, approving, versioning, and sharing any file, from graphics to text documents.
However, several downsides to ProofHub can put some users off, including the following:
1. Not a cost-efficient option for smaller teams and individual users
Having a flat fee is fantastic if you’re looking to onboard a lot of users on one of ProofHub’s plans.
However, if you prefer to work on project management solo or have a small team, paying $45/mo for its Essential or $150/mo for its Ultimate Control plan isn’t exactly the wisest budget-wise choice.
Moreover, since ProofHub's most advanced features, such as workflow automation and comprehensive security, are only available on the Ultimate Control tier, it’s clear that It can be cost-prohibitive for smaller teams.
2. Lacks essential project management features
Many users complain about ProofHub not having all the functionality they’d like for their project management tool to provide.
Most reviews mention the lack of a comprehensive project management suite, budgeting feature, and limited customization options as ProofHub’s most troublesome downsides.
3. Too many notifications
While getting notifications when an action is taken within a project or a significant change or edit occurs is crucial for efficient project management and collaboration, too many notifications can do the opposite.
Many users find ProofHub’s notifications too overwhelming. The platform does not provide options for filtering or controlling them.
What Are the Best ProofHub Alternatives and Competitors in 2025?
1. SmartSuite: Comprehensive project management platform with versatile and flexible functionality suited for teams of all sizes and across industries.
2. ClickUp: Highly customizable and flexible project management tool.
3. Asana: Provides a straightforward interface for managing multi-step projects.
4. Trello: Visual project planning and simple task management for smaller teams.
5. Basecamp: Project management with a focus on team collaboration.
6. Monday: Versatile platform capable of adjusting to various project management styles.
7. Wrike: Built for larger teams handling complex projects.
8. Zoho Projects: Budget-friendly project management with rich features.
9. Teamwork: Ideal for client service teams managing multiple projects and clients.
10. Nifty: Strikes the right balance between simplicity and providing robust project management tools.
1. SmartSuite
SmartSuite (that’s us) offers the best alternative to ProofHub with its broad range of features capable of supporting every possible management framework, enabling you to seamlessly manage projects large and small within a single interface.
Our project management platform is designed for all kinds of users, projects, and management styles.
Moreover, it has more flexible pricing than ProofHub, making it more suitable for a broader range of users.
Here are some of the features that give SmartSuite an edge over ProofHub:
Feature #1: Powerful task and project management suite
SmartSuite enables end-to-end management of projects of all types and sizes thanks to its versatile functionality that lets you tackle everything from comprehensive resource allocation to real-time project progress tracking.
Some of the tools teams and individuals use the most in essential project and task management include:
- Budget and cost tracking: You can set up visual dashboards to track monthly expenses, ensuring that your budget is realistic and that you stay within its limits.
- Comprehensive task management: This includes everything from creating checklists and personal tasks to setting up repeating tasks and tracking statuses and due dates.
- Workflow automation: You can automate all kinds of project management tasks for different project types, ranging from tracking the execution of your content strategy to monitoring budgeting and more.
- File management: This feature allows you to add, store, organize, edit, and manage all kinds of files within your workflows, creating a centralized knowledge hub.
- Customizable board views: You can choose the view that best suits your team and project type, including Kanban and calendar views, Gantt Charts, and basic grid views.
- Robust reporting: You can set up reporting dashboards to track project progress in the way that best suits you (by team, goal, phase, workstream, etc.).
This allows you to stay on top of each project, detect opportunities, and identify potential problems or risks in real-time.
- Time tracking: Keep track of the time spent on specific tasks, logging time spent along with who performed the work for more efficient resource allocation.
Feature #2: Customizable project management templates
Navigating the complexities of project management boards and views can be time-consuming, especially for intricate projects.
SmartSuite simplifies this process with an extensive collection of fully customizable project management templates tailored to your needs.
The templates are conveniently categorized by industry and use case, making it easy for teams from various sectors to find the right solution.
Here are some of the categories available in SmartSuite’s template library:
- Marketing: Here, you’ll find everything you need to create, manage, and execute successful marketing campaigns, from marketing plans and budget templates to brand and marketing assets, social media management, and content marketing.
- Sales: You can centralize and monitor all your sales efforts within SmartSuite, with templates like sales and partner CRMs, sales territories, and more to help you get started.
- Software development: A dream come true for engineers and SaaS companies looking to develop new or enhance existing products, this category contains templates such as product roadmap, use case tracker, SCRUM management, etc.
- Business operations and strategies: Thanks to templates such as objectives and key results, third-party risk, weekly financial plan, and more, you can easily streamline all kinds of business processes and set and track goals and objectives.
Feature #3: Real-time collaboration
SmartSuite provides numerous features designed to help your whole team collaborate, share ideas, and communicate in real-time, including:
- Communication center: This feature lets you talk to team members within the platform, right next to a specific project. You can also attach important files, share links, and more, keeping a constant flow of ideas and boosting efficiency across levels.
- Mentions: Use @mentions to easily get the coworker you need to look at a particular task or project segment.
- Real-time updates: This allows multiple team members to view, edit, and work on shared projects without overlapping or delays. Whenever a team member modifies a project in any way, the change becomes immediately visible across the team, ensuring that everyone is always working on the latest version.
- Member Directory: This lets you connect with team members, see who’s online, check out their interests and skills, and reach out no matter where they’re working.
- Mobile app for iOS and Android: This way, all your team members can access and edit projects and reply to comments and inquiries whenever and wherever.
Pricing
When it comes to SmartSuite’s pricing options, there is one free and four paid plans.
SmartSuite’s free forever plan lets you onboard up to three users and provides access to all of the platform’s essential features, including:
- Templates.
- SmartDocs.
- All views and reporting features except Gantt Charts, folders, and locked views.
- Comprehensive team collaboration.
- Basic permissions.
- Core security features.
- 100 automations per month.
- All project & task management tools.
If you need more users, storage, and some extra features, there are four paid plans to choose from:
1. Team: $10/user per month, includes:
- Unlimited users and projects.
- Gantt charts.
- AI features.
- Personal and locked views.
- 5,000 automations.
2. Professional: $25/user per month, includes everything in Team, and adds:
- Two-factor authentication.
- Gmail & Outlook integrations.
- 50,000 automations.
- Advanced roles and permissions.
- Folders.
3. Enterprise: $35/user per month, includes everything in Professional, plus:
- Access to audit logs.
- Data loss prevention.
- IP address restrictions.
- 500,000 automations.
4. Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.
If you want to try SmartSuite before subscribing, there’s a 14-day free trial.
How does SmartSuite compare to ProofHub?
All in all, SmartSuite is a better option than ProofHub if you:
- Are a solo user or a smaller team because ProofHub’s flat pricing will do nothing for you.
- Want access to more comprehensive project management tools on all plans.
- Are on a tight budget, as SmartSuite’s free forever plan provides access to all the essential project management functionalities at no cost.
- Want to manage an unlimited number of projects for the price you pay, as SmartSuite provides unlimited projects on all its paid plans.
- Want access to a wide range of customizable templates to help you get started.
- Need seamless collaboration options on all plans.
On the other hand, ProofHub might be a solid choice if you have a team that is big enough to make its flat pricing cost-efficient.
Pros & Cons
✅ Generous free plan.
✅ Real-time collaboration on all plans.
✅ Versatile task management and automation functionality.
✅ Comprehensive dashboards and reports for tracking projects in real-time.
✅ Highly customizable.
❌ Fewer native integrations compared to platforms that have been on the market longer.
2. ClickUp
Best for: Creating highly personalized project management workflows.
ClickUp is an all-in-one platform with an intuitive interface that offers robust features such as task management, real-time chat, and document collaboration.
Its customizable dashboards and workflows make it ideal for teams needing more flexibility than ProofHub.
Who is it for?
Teams of various sizes seeking a flexible, feature-rich tool to streamline workflows.
Top Features
- Custom views, such as Kanban, Gantt, and Calendar allow you to tailor project tracking to your preferences, requirements, and frameworks.
- Workflow automation to reduce manual tasks.
- Comprehensive reporting tools to monitor project progress across teams, goals, due dates, etc.
Pricing
ClickUp offers a free plan with unlimited task creation, access to 100 MB storage, and collaborative docs.
You can upgrade to one of three plans for more features:
- Unlimited: Starts at $10 per user/month, including unlimited custom views, timesheets, guest access, and 100 mind map creation.
- Business: Starts at $19 per user/month and adds private docs, sprint reporting, and all dashboard views.
- Enterprise: Custom price that adds white labelling, enterprise-grade security, and AI features.
There’s also a 14-day free trial.
Pros & Cons
✅ Comprehensive dashboards with various view types for visual project management.
✅ Flexible and customizable.
✅ Robust automation functionality.
❌ Steep learning curve because of its many customization options and different features.
❌ Glitchy interface, according to G2 reviews.
3. Asana
Best for: Streamlining task and project management for multi-step projects.
Asana is best known for its intuitive design and features that help teams organize, track, and manage their work.
Tools like project timelines and task dependencies make it a perfect ProofHub alternative for managing multi-step projects.
Who is it for?
Teams handling multi-step projects or cross-functional collaboration, such as marketing, design, or operations teams.
Top Features
- Visual project timelines for tracking progress at a glance.
- Advanced task management with real-time status updates, ensuring no team member misses something important.
- Collaboration tools for seamless team communication.
Pricing
Asana offers a free plan for individuals and small teams of up to 10 members. The plan includes unlimited tasks, projects, messages, and more.
However, if you want access to its AI and other advanced features, you’ll have to upgrade to one of four paid tiers:
- Starter: $10.99/user/mo, everything in the Free plan plus up to 500 team members, Asana AI, automations, etc.
- Advanced: $24.99/user/mo, everything in Starter, plus more automations, time tracking, advanced analytics, etc.
- Enterprise: Custom pricing, no seat limits, more advanced integrations for cross-department work.
- Enterprise+: Custom pricing, and more advanced security, built for enterprise businesses that must meet strict compliance requirements.
Pros & Cons
✅ Integration with over 200 apps, including Slack and Salesforce.
✅ Robust reporting and analytics.
✅ Highly customizable, so it can accommodate various work styles and needs.
❌ Learning curve.
❌ Limited mobile app functionality.
4. Trello
Best for: Visual project management.
Trello uses a card-based system to organize tasks on boards, making it easy and intuitive for visual project planning.
It’s a particularly suitable ProofHub alternative for small teams or individuals who prefer a straightforward, visual approach to project management.
Who is it for?
Solo users and small teams that prioritize simplicity and a visual approach to project management.
Top Features
- Drag-and-drop functionality for managing tasks easily.
- Customizable boards and templates.
- Simple yet efficient workflow automation lets you streamline repetitive tasks such as sending email reminders or moving cards between lists.
Pricing
Trello has a free version of its project management platform that includes automation features and up to 10 seats.
If you need more, you can choose from three paid plans:
- Standard: Starts from $5 per user/month and adds unlimited activity log and 250 workspace command runs/month.
- Premium: Starts from $10 per user/month and adds unlimited workspace collaborators and built-in automation.
- Enterprise: Starts from $17.50 per user/month for 50 users and includes 24/7 enterprise admin support and SAML SSO via Atlassian Access.
If you want to try it before subscribing, Trello offers a 14-day free trial.
Note: On the Enterprise plan, you get a per-seat discount the more users you bring to the platform.
Pros & Cons
✅ Intuitive interface.
✅ Templates for various projects and use cases to help you get started.
✅ Deep integrations with tools like Slack and Google Drive.
❌ Not suitable for more complex projects, as it can’t handle a large volume of tasks and a high number of team members.
❌ Detailed reporting and time tracking are available only through third-party integrations.
5. Basecamp
Best for: Seamless team collaboration.
Basecamp combines project management and team communication tools, including to-do lists, file sharing, and message boards.
Basecamp’s team-oriented features are its key strong point, as they’re designed to keep everyone on the same page at all times.
Who is it for?
Teams that prioritize collaboration and need an easy-to-use platform.
Top Features
- Centralized communication for projects, including message boards and Campfire chat, to keep everyone in the loop.
- The automatic check-ins feature simplifies team updates by allowing you to set up recurring questions that team members respond to regularly, allowing you to streamline updates.
- Docs and files are used to store all relevant project files and documentation in one accessible location.
Pricing
Basecamp offers a free forever plan that allows you to work on one project. This plan includes access to all of Basecamp’s essential features, such as message boards, chats, documents, and files.
If you need more, you can choose between two paid plans:
- Basecamp Plus: $15/user per month, which adds unlimited projects and 500 GB of storage space.
- Basecamp Pro Unlimited: $299/month billed annually, all-inclusive, lets you onboard everyone in your organization, everything in Plus and 5 terabytes storage space, Timesheet upgrade, Pro Admin controls, etc.
Both paid plans offer a 30-day free trial.
Pros & Cons
✅ Enables seamless team communication within the platform.
✅ Real-time notifications on important project updates.
✅ Lets you onboard your entire organization for a fixed fee.
❌ Limited task organization features.
❌ Doesn’t support Kanban and Agile frameworks.
6. Monday
Best for: Customizable project management workflow creation.
Monday is a versatile project management platform that offers various views, such as Kanban and Gantt charts. It is very effective at managing complex projects with interdependent tasks and timelines.
Its automation capabilities, rich customization options, and pre-built templates simplify workflow creation and project tracking, making it a great ProofHub alternative for users looking for a versatile and adaptable platform.
Who is it for?
Teams that need versatility and lots of room for customization in their project management platform.
Top Features
- Customizable dashboards capable of supporting any project management style, framework, and need.
- Comprehensive workflow automation to reduce manual workload.
- Automated reminders for key deadlines to help streamline vital processes.
Pricing
Monday offers a free plan for up to 2 users with up to 3 boards, unlimited docs, 200+ custom templates, etc.
For more features, there are four paid plans to choose from:
- Basic: €12 seat/month, includes unlimited free viewers, unlimited items, 5GB file storage, etc.
- Standard: €14 seat/month, everything in Basic, the first plan to include automations.
- Pro: €24 seat/month, private boards, Chart View, etc.
- Enterprise: Custom pricing, built for enterprise-grade businesses.
Pros & Cons
✅ Pre-built workflow templates.
✅ Robust automation.
✅ Lots of options for customizing project boards and views.
❌ Automations are available only on the Standard plan and above.
❌ Steep learning curve.
7. Wrike
Best for: Managing complex projects for large teams.
Wrike is a cloud-based project management and collaboration platform that helps teams plan, organize, and track work in real-time.
Wrike offers advanced features like Gantt charts, time tracking, and workload management, making it an ideal ProofHub alternative for larger teams handling intricate project timelines and enterprises seeking deeper project insights and scalability.
Who is it for?
Mid to large-sized businesses needing complex project management with advanced customization.
Top Features
- Real-time project updates, shared workspaces, instant messaging, and collaborative document editing enable seamless team collaboration.
- Flexible workflow builder allows you to create custom workflows with drag-and-drop Gantt charts and adaptable project templates.
- Comprehensive dashboards with detailed project performance metrics and resource allocation insights.
Pricing
Wrike offers a free forever plan that provides access to its essential project management features and a board and table view of your tasks.
Its four paid tiers offer a wider range of features:
- Team: $10/user/mo, 2-15 users, unlimited projects, 50 automations/user/mo, Gantt charts, Calendar, etc.
- Business: $24.80/user/mo, 5-200 users, everything in Team and 200 automations/user/mo, real-time reports, AI features, etc.
- Enterprise: Custom pricing, 5-unlimited users, everything in Business and 1000 automations/user/mo, advanced security, etc.
- Pinnacle: Custom pricing, 5-unlimited users, everything in Enterprise, 1500 automations/user/mo, more customization options.
There’s also a 14-day free trial for all of its paid plans.
Pros & Cons
✅ Excellent project visualization and tracking capabilities.
✅ Rich customization options.
✅ Project Blueprints let you standardize common workflows and procedures, driving consistency across your organization.
❌ Complex interface.
❌ Performance can be slow with large numbers of projects or tasks.
8. Zoho Projects
Best for: Budget-friendly project management with rich features.
Zoho Projects is part of the Zoho suite and offers comprehensive features like task automation, time tracking, and Gantt charts.
Zoho Projects provides more flexible pricing tiers and deeper ecosystem integration, making it an attractive ProofHub alternative for teams already using Zoho's business tools.
Who is it for?
Zoho Projects is an excellent choice for small to mid-sized teams that want comprehensive project management without overspending.
Top Features
- Detailed task tracking with dependencies, subtasks, and milestone planning for comprehensive task management.
- Built-in time logging, billable hour tracking, and resource allocation tools.
- Customizable dashboards supporting various project management frameworks and project types.
Pricing
Zoho Projects offers a free plan for up to five users, which includes three workspaces and access to its core features.
More advanced users can choose between two premium options:
- Premium: €5/user/mo, includes unlimited projects, automation blueprints, limited access to AI features, etc.
- Enterprise: €10/user/mo, everything in Premium plus all AI features, and more customization options.
Both paid plans have a 10-day free trial.
Pros & Cons
✅ Deep integration with the Zoho ecosystem.
✅ Comprehensive reporting.
✅ Cost-effective pricing with multiple plan options.
❌ More complex customization requires technical expertise.
❌ Limited options for visual project management like Kanban boards.
9. Teamwork
Best for: Managing client service-oriented tasks and projects.
Teamwork is a comprehensive project management platform designed for teams managing multiple clients.
It includes more advanced time-tracking, project templates, and invoicing features than ProofHub, all packed into a simple interface.
Who is it for?
Small to mid-sized client-focused teams needing comprehensive time tracking and billing options.
Top Features
- Built-in time tracking for tracking time spent on specific tasks and keeping track of billable and unbillable hours for charging clients accurately.
- Billing and invoicing tools, including time-based billing, customizable invoice templates with company branding, and direct integrations with accounting software like QuickBooks
- Advanced reporting and dashboards to track project progress in real-time.
Pricing
Teamwork has a free forever plan for up to 5 users and access to its most basic features.
More advanced users can choose from four paid tiers:
- Deliver: $13.99/user/mo, minimum 3 users, includes automations, forms, project status reports, etc.
- Grow: $25.99/user/mo, minimum 5 users, everything in Deliver, and advanced budgeting, comprehensive reports, etc.
- Scale: $69.99/user/mo, minimum of 5 users, everything in Grow, unlimited retainer management, resource scheduler, etc.
- Enterprise: Custom pricing, everything in Scale, plus advanced security, premium support, and designated infrastructure.
Pros & Cons
✅ Advanced filters for adjusting and customizing board views.
✅ Robust time tracking capabilities.
✅ Intuitive forms function for deploying forms both internally and externally.
❌ Slow loading time for larger projects.
❌ Lack of advanced reporting and resource allocation options.
10. Nifty
Best for: Centralizing your work management efforts in a simple, intuitive platform.
Nifty centralizes project communication and organizes files efficiently, in addition to providing a simple and visually appealing project roadmapping interface.
It’s a good alternative to ProofHub for teams looking for a more intuitive project management solution packed with seamless team collaboration features.
Who is it for?
Nifty’s combination of collaboration tools and project tracking makes it a good option for small to medium-sized teams looking to centralize teamwork and communication.
Top Features
- Visual milestone tracking for long-term projects.
- Built-in team chat to keep the whole team in the loop.
- Project portfolios for organizing projects in folders based on operations, account ownership, etc., and tracking their execution and progress.
Pricing
Nifty offers a free forever plan for unlimited users, which includes two projects and access to the platform’s core features.
For more advanced features, you’ll have to subscribe to one of four paid plans:
- Personal: $12/user/mo, includes 40 projects, everything in Free and time and budget tracking.
- Pro: $16/user/mo, includes everything in Personal, 100 projects, automations, and cross-project overviews.
- Business: $25/user/mo, everything in Pro, unlimited projects, goal tracking, and more customization.
- Enterprise: Custom pricing, everything in the Business plan, and more advanced security and support options.
There’s also a 14-day free trial for its paid plans.
Pros & Cons
✅ User-friendly interface.
✅ Solid mobile app.
✅ Supports one-click Zoom meetings within the app.
❌ Lack of advanced project management features such as comprehensive resource allocation.
❌ Struggles with handling larger projects.
Choose the Best ProofHub Alternative for Your Use Case
While there are many great ProofHub alternatives to consider, SmartSuite stands out as the best option for its comprehensive features, flexibility, and value.
SmartSuite’s powerful project management tools, customizable templates, and robust collaboration features ensure that it can meet your needs regardless of whether you’re a solo user, a small team, or a large organization.
But why take just my word for it?
Try SmartSuite for free and help your team work smarter, faster, and more efficiently.
