Monday.com vs. Asana vs. SmartSuite (2025 Edition)

You've narrowed your options to three project management tools—Monday.com, Asana, and SmartSuite. But, making the final choice can still feel overwhelming.

Which platform is right for your team?

After testing these platforms' features, use cases, and pricing plans, we've created this comparison to help you decide.

Short on time? Here's the takeaway:

• Monday.com is ideal for teams that prioritize visual management and extensive customization. However, costs can scale significantly with team size and external communication tools are needed.
• Asana is perfect for teams focused on detailed project mapping and goal tracking. While strong in task management, communication is limited to comments only.
• SmartSuite is best for organizations needing a versatile, all-in-one platform with built-in communication tools. It offers the most competitive free plan and per-user pricing of the three.

Monday.com vs. Asana vs. SmartSuite - Features

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

• Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: With SmartSuite, you can manage and organize all your documents. Attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports various file formats like PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making it easy to add files to your workflows.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries, see estimates and segment billable and non-billable entries.

Native team collaboration

SmartSuite outperforms Monday.com and Asana with its built-in communication and collaboration features. You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a deep dive into each teammate’s details, such as availability status, job profile, and other relevant information, to give a holistic view of the project team.

Use comments and @mentions to share updates, nudge teammates, or add new people to the conversation, like the other two tools.

Comprehensive project reporting

SmartSuite offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. SmartSuite also supports printing or exporting in PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite's no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is the right choice if you:

✅ Need a platform that can adapt to various business processes.

✅ Wan to centralize team communication.

✅ Want affordable and feature-packed software.

SmartSuite isn’t the best option if you:

❌ You need extensive third-party integrations, as SmartSuite is still building and offers fewer options than Asana and Monday.com.

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team's different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday is the right choice if you:

✅ When you need a user-friendly interface with drag-and-drop customization.

✅ If you need robust automation features.

✅ When real-time data visualization and reporting are crucial.

✅ If you want a tool with solid integrations.

✅ If you use Monday.com’s CRM or dev tools.

Monday isn’t the best option if you:

❌ You need advanced time tracking features, only available on higher-tier plans.

❌ You're a small team with a limited budget, as pricing scales up quickly due to the group-based structure.

❌ You need robust native team communication features.

Asana Features

Asana outshines SmartSuite and Monday.com due to its niche task management features, making it more suitable for small agencies and creative teams.

Automation bundles

If you use repetitive automated sequences, package them in automation bundles and apply them to multiple projects. When you change any sequence, it updates automatically across all projects.

Goal tracking

Create and assign goals to related projects, allowing the same goals for multiple projects. Asana offers goal setting at the project and company levels. When you assign goals to projects, you can tie them back to the company’s overall bottom line to measure each project’s contribution.

Portfolios

Portfolios let you organize your projects in a dedicated space. You can centralize project-related assets, communication, reports, workload, and dashboards in a single portfolio. It helps you retrieve information quickly and ensure the dashboard isn’t overwhelmed while managing multiple projects.

Asana is the right choice if you:

✅ If your team follows a linear or Waterfall project management methodology.

✅ When you need robust goal-setting and OKR tracking features.

✅ If you need advanced reporting and portfolio management (on higher-tier plans).

Asana isn’t the best option if you:

❌ You need to assign multiple people to a task, as Asana limits this to one person per task.

❌ Asana's pricing can be expensive for smaller organizations, so you're a small team with a limited budget.

❌ You want to centralize communication with native tools.

Integrations: Monday vs. Asana vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

• Salesforce.
• Slack.
• Twilio.
• Jira Cloud.
• HubSpot.
• Intercom.

Monday.com Integrations

Compared to SmartSuite, Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

• QuickBooks.
• Google Workspace.
• Zendesk.
• PandaDoc.
• Jira.
• Freshdesk.

Asana Integrations

Asana’s integration suite is packed with advanced tools for team communication, finance, productivity, and connectors. Compared to the other two tools, Asana cast a wider net with its connectors, including Clari Connect, portable, Workato, Power BI, Tableau, and Microsoft Power Automate.

It offers an open AI for custom integrations, like Monday.com.

Here are Asana’s key integrations

• Figma.
• Salesforce.
• Hubspot.
• Bynder.
• Docusign.
• Notion.

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Winner: Monday.com

Monday.com offers over 200 integrations across various platforms, making it more versatile than the other two. However, Asana integrates with advanced household names like Salesforce, Google Analytics, and Marketo. SmartSuite, a new contender, is still expanding its integration suite.

Pricing: Monday vs. Asana vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. With the free plan, you get 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

• Team: Starts at $10/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
• Professional: Starts at $25/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
• Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

• Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
• Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

Asana pricing

Asana has a free plan for up to 10 users.

Similar to Monday.com, Asana’s paid plan requires a minimum of 2 user seats for their starting plan. The planned upgrade also happens in 3+, 4+, and 5+ seats.

Here’s the pricing structure:

• Starters: Starts at $10.99/user/month for a minimum of two user seats, including features like team collaboration and workflow builder.
• Advanced: Starts at $24.99/user/month, with 25,000 automation/month, scaled security, advanced reporting, and goal tracking.
• Enterprise: Advanced integrations, unlimited seats, custom branding, and premium support.
• Enterprise+: Audit log API, HIPAA compliance, and data loss prevention integrations.

All Asana plans include built-in AI features.

Winner: SmartSuite

SmartSuite comes across as the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com and Asana. But Asana and Monday.com’s group-based pricing might reduce the average cost for a large number of users.

What are Customers Saying about Monday.com, Asana, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

• Intuitive interface and quick setup
• Built-in communication features
• Flexible customization options
• Value for money compared to competitors

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Common complaints:

• Limited integration options compared to established competitors
• Some advanced features are still in development
• Newer platform with a smaller user community
• Occasional performance issues with larger datasets

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Monday.com Reviews

G2 rating: 4.7/5

What users love:

• A highly visual interface with multiple view options
• Extensive customization capabilities
• Strong automation features
• Large template library

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Common complaints:

• Steep learning curve for new users.
• Group-based pricing can be expensive for small teams.
• Interfaces sometimes feel cluttered and overwhelming due to loads of features.
• Mobile app performance issues reported.

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Asana Reviews

G2 rating: 4.4/5

What users love:

• Clean and intuitive interface.
• Strong goal-tracking features.
• Reliable mobile app.
• Excellent for task dependencies.

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Common complaints:

• Limited to one assignee per task.
• Timeline view can be confusing with subtasks.
• Missing native time tracking.
• Higher-tier plans needed for essential features.

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Each platform has great pros and cons. The best choice depends on your needs and budget:

• SmartSuite users value its all-in-one approach and pricing.
• Asana users praise the clean interface and goal-tracking features.
• Monday.com users appreciate the visual customization and automation capabilities.

Ready to pick one?

Here's our verdict on the comparison of Monday.com, Asana, and SmartSuite.

All three platforms have unique features and cater to different groups based on budget, use cases, and team size.

If you want a well-established platform with strong visual management capabilities and don't mind paying more, Monday.com is a solid choice.

Asana offers a reliable solution for teams needing robust goal tracking, detailed task management, and powerful integrations, especially for creative teams and agencies.

If you want an all-in-one platform that combines project management, communication, and customizable workflows at a competitive price, SmartSuite is your best bet. It may be newer, but it offers a feature set that rivals established competitors.

Start your journey with SmartSuite by signing up for its free plan. 

If you want to explore all the advanced features, schedule a demo call or sign up for a free trial.

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