Procurement Management All In One Place
Understand your organization’s spend and ensure it's properly aligned with business goals. Say "goodbye" to spreadsheets, forms and lost approvals. Get everything you need to tackle purchasing workflows, analyze budgets, manage vendors and handle the approval process.
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Common Use Cases
Explore the range of use cases that we can cover for you. Click on them to see the solution templates that we have ready.
All Your Purchasing Needs
In One Place
All of the tools you need to manage your procurement workflows in one place. Manage your POs, facilitate approvals and keep track of every expense. Customizable approval workflows can be navigated from any device through native iOS and Android apps. Track budgets in real time, manage vendor relationships and easily produce detailed reports that analyze your spending. Information is available at a glance with powerful dashboards that can be customized to support your exact needs.
Supercharge
Your Purchasing Workflows
Streamline your purchasing process, allow employees to submit internal requests, handle purchase orders, manage RFPs, and process invoices. We’ve got your end-to-end workflow covered, and have the power and flexibility to customize every element to make it fit the way you work.
Get Real-Time Reports & Dashboards
Keep information about your spend instantly available, with configurable reports and dashboards to display your key metrics. Set up filters to display budget data by location, department or project to analyze your spending patterns and ensure you’re never beyond your limits.
Maximize
Vendor Relationships
Get the most out of your vendor relationships, consolidate and track your interactions from purchase order to receipt of goods. Measure everything and evaluate vendors relative to their quality, accuracy, timeliness, and pricing.
Manage Spend
On-the-Go
Keep everything moving, even when you’re on the road, with SmartSuite's mobile apps. With iOS and Android versions, you can access approvals, handle expenses and manage vendors and more, from anywhere in the world.
How SmartSuite Works For Your Teams
Marketing powered by our Work Management Platform puts unprecedented capability at your fingertips. Start easy, then enjoy 200+ features built to help you work the way you want.
Use our intuitive automation builder to trigger updates and actions that keep your approval workflows moving forward, ensure RFP responses get timely reviews and more. Define events and criteria that are key to your business and update status conditions to alert your procurement team about issues that require their attention.
Let individuals involved in essential procurement processes know when a vendor shipment is overdue, a contract needs attention or a budget has been exceeded. Set filters and target specific groups to let the right people know about these events, without generating noise that makes it more difficult to identify important tasks.
Track Vendor Performance Metrics
Instantly access real-time data that details every aspect of your vendor relationships and their ability to deliver. Manage orders and payments, issue and review RFPs, and create catalogs of products to ensure your team are making the best purchasing decisions.
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Enjoy Powerful Project Management
Don't let inefficiencies disrupt your vendor management and purchasing workflows. Track status, assign tasks and to provide oversight in a snap. Get started easily with pre-configured templates, the make your process your own from our highly adaptable platform.
Solution Tab Link TextCollaborate Where The Work Is Being Done
Discuss vendor-buying decisions or evaluate RFP responses with SmartSuite’s communications capabilities to collaborate with your team in real-time, right from within particular task or process.
Solution Tab Link TextTrack Metrics & Analyze Spend
Analyze your spend across all types of expenses, offering powerful reports and dashboard views to make it easy to dig into your data. Operate your business with confidence, making decisions that are data-driven to avoid risk and optimize performance.
Solution Tab Link TextAutomate Everything
Use our intuitive automation builder to trigger updates and actions that keep your approval workflows moving forward, ensure RFP responses get timely reviews and more. Define events and criteria that are key to your business and update status conditions to alert your procurement team about issues that require their attention.
Solution Tab Link TextWork In Real-Time
Let individuals involved in essential procurement processes know when a vendor shipment is overdue, a contract needs attention or a budget has been exceeded. Set filters and target specific groups to let the right people know about these events, without generating noise that makes it more difficult to identify important tasks.
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Procurement
Purchase Request
Centralize OPEX purchase requests or leverage workflow approval for the right leadership visibility. Track by department or category for budget vs. expense tracking.
Inventory Tracking
Streamline your inventory tracking, supplier management, purchase and sales orders. Up your inventory game without spending capital on expensive ERP systems. Ideal for fast-moving small and medium-sized businesses with limited SKUs.
Vendor Assessment
Improve vendor evaluations by defining project requirements, tracking potential vendors and manage formal RFP assessment processes.
Third Party Risk
Manage vendor risk by consolidating your third-party information. Enjoy easy-to-configure process automation to support periodic assessments, contract reviews, performance, due diligence and more.
Bid Compliance
Ensure that your bids comply with applicable regulations and procedures.
