Event Planning Made Simple
From small meetings to massive conferences, one-time epics to recurring live programs, coordinate every dynamic and elevate your events with SmartSuite.
Common Use Cases
Explore the range of use cases that we can cover for you. Click on them to see the solution templates that we have ready.
Coordinate And Manage
Events Of Any Size
Have all of the tools you need to coordinate events of any type and scale in a single unified platform. From planning your event through managing execution, SmartSuite supports workflows to ensure that every detail is tracked, all preparation is completed and everything runs smoothly. Coordinate teams, line up vendors, assign resources and track participants in one easy-to-use interface.
Planning + Execution
In One Space
We understand all the work that goes into pulling off the perfect event, and when it happens...it happens quickly. You need a single space to manage your planning, and seamlessly toggle to the event action plan. Manage your schedule, track guests, ensure the right assets are in the right places - exactly as planned.
Manage Everything
From Your Mobile App
When it's Go Time! You can trust all the details are tucked away safely in the SmartSuite mobile app (available in iOS and Android). Stay connected and communicate with your team, manage the schedule, guests, speakers, vendors and more.
Create & Manage
Rich Event Content
Prepare, review and store rich content to support your events - from communications to flyers, wayfinding signage, name tags and beyond.
Coordinate presentation materials and speaker content in a central spot, so you rest easy knowing the most current collateral is at your fingertips during the big show.
Simplify
Collaboration
Support your in-house and contracted event teams. Manage vendors and staff. Centralize communications. All in one spot.
Manage Guests
And Speakers
Capture any and every detail of your event attendees. Map out VIP experiences, track guests through the event, and ensure the speakers have everything they need to make their best showing.
Make Special Events
Extra Special
Easily customize your event planning templates based on your exact needs and methods of delivery. Create your own templates for specific event types, so your next wedding, corporate retreat, or customer summit starts with a repeatable workflow.
How SmartSuite Works For Your Teams
Marketing powered by our Work Management Platform puts unprecedented capability at your fingertips. Start easy, then enjoy 200+ features built to help you work the way you want.
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Task Management
Pulling off the perfect event requires disciplined action. Integrated task management drives focus on the series of priorities to bring all the work streams together perfectly.
Solution Tab Link TextTask Management
Pulling off the perfect event requires disciplined action. Integrated task management drives focus on the series of priorities to bring all the work streams together perfectly.
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Track Key Metrics
Track metrics for every step of your supply chain and outbound shipping processes.
Solution Tab Link TextTrack Key Metrics
Track metrics for every step of your supply chain and outbound shipping processes.
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Collaborate In Real-Time
Delegate and collaborate with your crew right where the work is being done.
Solution Tab Link TextCollaborate In Real-Time
Delegate and collaborate with your crew right where the work is being done.
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Control Team Access
Manage vendor access to provide only the event information they need to know.
Solution Tab Link TextControl Team Access
Manage vendor access to provide only the event information they need to know.
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Integrate With Planning Tools
Quickly integrate with communication and planning tools you already use every day to amplify your effort while centralizing control.
Solution Tab Link TextIntegrate With Planning Tools
Quickly integrate with communication and planning tools you already use every day to amplify your effort while centralizing control.
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Automate Workflow
Use our intuitive automation builder to trigger actions that keep workflows flowing freely and events running smoothly.
Solution Tab Link TextAutomate Workflow
Use our intuitive automation builder to trigger actions that keep workflows flowing freely and events running smoothly.
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Work In Real-Time
Take action on hot items as they happen, right where your event planning team is working.
Solution Tab Link TextWork In Real-Time
Take action on hot items as they happen, right where your event planning team is working.
Solution Tab Link TextEvent Planning
Event Planning
Ditch clunky event management software and use this solution to manage any type of event. Track attendees, staff, budget, venues, menus, dietary restrictions, entertainment, and vendors.
Event Vendors
Geared for event managers/management companies looking to centralize vendor information and staffing resources to pull together that perfect event.
Event Menu Planning
Built for event managers/event management companies who work with multiple venues, caterers and foodservice providers. This solution helps dial in the perfect menu and budget.
Guest Management
Need a point solution to track guests? Here it is. Capture any personal preferences, dietary restrictions, VIP treatments - anything to nail their event experience.
