10 Best Project Management Tools For Remote Teams In 2025

A good project management tool can improve your remote team’s productivity by providing a centralized platform for task management, real-time collaboration, and effective communication, essential for coordinating efforts across different time zones.

In this article, we’ll review the 10 best project management tools for remote teams in 2025, including their top features, pricing structure, and pros and cons.

Factors To Consider When Evaluating Project Management Software For Your Remote Team

When evaluating project management platforms for your global remote team, there are a few factors to consider to ensure that the software aligns with your organizational needs:

#1: Collaboration Features

As remote teams’ members are scattered across the world, the project management platform you choose should have in-built collaboration tools, such as:

• Integrated communication channels for real-time communication about tasks and projects, such as in-app messaging for 1:1 or group chats with stakeholders and teammates.
• The ability to leave comments under tasks.
• The option to build project-specific chat channels to keep conversations organized.
• Document sharing features and shared calendars.
• Task management features that ensure all team members are aware of their responsibilities and deadlines.
• Time tracking features for automated time tracking to optimize resource allocation and keep track of billable hours.

#2: Reporting Capabilities

Remote teams should opt for a project management tool with robust reporting capabilities, as it allows them to report to both internal and external stakeholders.

A good project management software will have built-in reporting and analytics features that will help you build transparency about different projects’ progress.

➡️ Additionally, your fully remote team will be able to flag potential blockers that your organization is struggling with and raise resource requests from upper management or clients.

#3: Integrations

If you want to create a cohesive workflow with your remote team, you need to be looking for a project management app that connects with your existing productivity tool stack.

For example, if the project management software has a native integration with Slack, that would facilitate instant communication and there wouldn’t be a need to switch platforms.

#4: Pricing Structure

Last but not least, you need to consider the pricing structure of each project management app before your team can make the final decision.

Since almost all project management tools’ pricing is based on seats, it’s crucial to consider which tool gives your large or small team the best value for your buck.

💡 Some of the platforms we will review also have a generous free plan that you can use to get a feeling for their platform.

What Are The Best Project Management Tools For Remote Teams In 2025

Here are our best project management picks for remote teams in 2025 based on our research of the platforms and after sifting through 100s of G2 reviews:

#1: SmartSuite: An all-in-one project management solution for remote teams to plan, manage, and track projects, resources, and stakeholders.

#2: Jira: DevOps issue tracking and setting up IT workflows.

#3: Asana: Build advanced workflows through dependencies and automation.

#4: Trello: Team management using Kanban boards.

#5: ClickUp: Manage large projects in a custom-built interface.

#6: Monday.com: Best-in-class reporting and workflows for remote teams.

#7: Basecamp: Good task management with cross-department communication.

#8: Wrike: Manage complex workflows across multiple departments in your organization.

#9: Zoho Projects: Cloud-based collaboration for remote teams.

#10: Airtable: Manage workflows through relational databases.

#1: SmartSuite

SmartSuite offers the best project management software for remote teams due to its advanced workflow automations, reporting and team collaboration features.

Our software lets you manage all your projects on a centralized platform with built-in automation and a communication centre.

Let’s go over the features that make SmartSuite the ideal choice for remote-first organizations looking for a comprehensive project management solution: 👇

Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help teams plan, track, and manage multiple projects at scale. 

To simplify the process, your team will get numerous built-in intuitive features to execute your tasks perfectly.

💡 Interested in how other team leaders are using SmartSuite? You can check out our video walkthrough:

Here are the features that fully remote teams love the most about SmartSuite:

• Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. Easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your team’s workflows easy.

You can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: You can monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates and segment billable and non-billable entries.

Native team collaboration

If your team isn’t using a dedicated project management platform, crucial feedback is likely getting lost in long email threads or Slack messages.

SmartSuite’s built-in communication and collaboration features help centralize communication.

The conversation happens where the work is, in your project management tool.

Here are the key features that make collaboration easy in SmartSuite:

• Built-in communication centre for connecting with peers in group chats or 1:1 conversations for quick feedback and keeping stakeholders updated throughout the project.
• The member’s directory lets you see all the details about your co-workers, including their availability status and job profile, making it efficient to contact the right people.
• SmartSuite docs help you brainstorm with your teams, map out the campaign’s resources, or do a SWOT analysis. All this happens in your work management platform ensuring smooth collaboration and task assignments.

• SmartSuite integrates with Gmail and Outlook, allowing you to send and receive email within your workspace.
• Share updates, nudge teammates, or add new people to the conversation through task and project comments and @mentions.

Comprehensive project reporting

Our platform has a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. 

Based on that information, you can quickly develop plans to overcome roadblocks and get the project back on track.

Your team can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

It is possible to add as many as needed to build a visual storyboard for your project’s progress.

To share reports with your stakeholders or clients, you can make the report public and share the necessary access.

Advanced workflow automation

SmartSuite's no-code automation builder allows remote teams to automate some of the repetitive tasks that you’re facing in your day-to-day operations.

For example, you can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses.

There are six pre-defined triggers and 15+ actions, with options to build custom ones.

Once you’ve set up a workboard in SmartSuite, head to “Automations” and automate anything from record creation to updates to task assignments and notifications. 

Here’s more information about SmartSuite’s workflow automations: 👇

SmartSuite Pricing

SmartSuite has a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

SmartSuite Pros and Cons

✅ The free plan includes access to advanced features.

✅ 200+ project templates for various business use cases.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Comprehensive workflow automation.

❌ Less native integrations when compared to other alternatives on the market.

#2: Jira

Best for: DevOps issue tracking and building IT workflows.

Similar to: Monday.com, Trello.

Jira, built by Atlassian, is a project management software that helps IT teams manage and track requests.

The platform offers dev use cases, such as shared release dates with bug and issue-tracking capabilities.

Who Is It For?

Jira is best suited for remote software development and IT teams.

Jira’s Top Features

• Roadmaps: Get a high-level overview of planned sprints with individual tasks (called ‘’epics’’ in Jira) to monitor your team’s sprint progress and identify any roadblocks.
• Advanced reporting dashboard: Your team can get contextual insights through burndown charts, velocity charts, cumulative flow diagrams, resolution time reports, and sprint reports.
• Built-in bug and issue tracking capabilities that allow your technical team to report, track, and manage bugs throughout the development lifecycle.

Jira Pricing

Jira has a free plan for up to 10 users that includes unlimited goals, projects, tasks, and goals, as well as basic reports and dashboards in 2 GB of storage.

The paid plans are based on a maximum user cap. For up to 100 users, access pricing is as follows:

• Standard: Starts at $8.15 per user/month, including audit logs, unlimited customizable workflows, and project templates.
• Premium: Start at $16 per user/month, including unlimited storage and cross-project management.
• Enterprise: Unlimited automation, Atlassian Analytics, Atlassian intelligence (AI). Contact sales for a quote.

Jira Pros and Cons

✅ Built-in bug and issue tracking, making the platform ideal for technical teams.

✅ 1,000+ third-party integrations via the Atlassian marketplace.

✅ Generous freemium plan for up to 10 users.

❌ Limited team collaboration options.

❌ Outdated and non-intuitive user interface, according to G2 reviews.

#3: Asana

Best for: Building advanced workflows for remote teams through dependencies and automation.

Similar to: Wrike, SmartSuite.

Asana is a project management software built for large organizations that helps remote teams streamline processes through workflows and work portfolios.

The app lets you organize multiple projects with access to all documents, tasks, and due dates in one place so you would not have to switch between projects each time.

Who Is It For?

Asana is best for medium-to-large-size remote marketing teams looking to manage multiple client projects simultaneously.

Asana’s Top Features

• Create standardized templates that your team can send to your prospective and new clients to collect all of their details right away.
• Advanced capacity planning: Remote teams can allocate and optimize resources (time, people, and cost) to each project throughout its lifecycle.
• Dedicated portfolios for client work, where your team can organize multiple projects. Each portfolio can be tailored to your clients and provides an overview of work status and go-live dates.

Asana Pricing

Asana has a free plan for up to 10 users with unlimited file storage (100MB per file), and three task views: board, list, and calendar.

The platform has four paid plans with a 30-day free trial:

• Starters: Starts at $10.99/user/month for up to 500 members, which includes Asana AI, private projects and teams.
• Advanced: Starts at $24.99/user/month, which includes 25,000 automations/month, 100 portfolios, universal reporting, and goal tracking.
• Enterprise: Custom pricing, which includes advanced integrations, unlimited seats, portfolio, and automation bundles.
• Enterprise +: Custom pricing, which includes audit log API, HIPAA compliance, and data loss prevention integrations.

Asana Pros and Cons

✅ Powerful workflow automation.

✅ 270+ native integrations with other productivity apps.

✅ AI features, such as smart chat, smart fields, and smart status to get quick updates on your projects.

❌ Lack of built-in collaboration tools, so your team might have to rely on its integration with Slack.

❌ Limited customization fields, unlike other competitors to Asana.

#4: Trello

Best for: Team management using Kanban boards.

Similar to: ClickUp, SmartSuite.

Trello, similar to Jira, is an Atlassian-owned project management software that enables remote teams to plan, track, and manage projects.

The platform uses Kanban boards and workflows and gives you access to its pre-built templates.

Who Is It For?

Trellos is ideal for small remote teams who are familiar with Kanban-based task management.

Trello’s Top Features

• Set up advanced workflows for project-level activity, such as when a task is being completed by a team member or an item is being moved between different Kanban board cards.
• Build custom fields, add advanced triggers, and sync databases with Trello’s Power-ups, which are integrations and additional apps that can improve the platform’s capabilities.
• Team managers can get an overview of your tasks’ progression with the timeline, list, dashboards, Kanban, or calendar view of all tasks.

Trello Pricing

Trello offers a free version of its project management platform with built-in automation features and up to 10 users.

You will also get a 14-day free trial for its three paid tiers:

• Standard: Starts from $5 per user/month and adds unlimited activity log and 250 workspace command runs/month.
• Premium: Starts from $10 per user/month and adds unlimited workspace collaborators and built-in automation.
• Enterprise: Starts from $17.50 per user/month for 50 users and includes 24/7 enterprise admin support and SAML SSO via Atlassian Access.

💡 Similar to how other Atlassian products work like Jira, the platform will give you a per-seat discount on the Enterprise account the more users you bring to the platform.

Trello Pros and Cons

✅ User-friendly and intuitive dashboard that is easy to use.

✅ Pre-built templates that are ideal for setting up workflows for remote teams.

✅ Built-in advanced automation.

❌ No built-in team communication, similar to Asana.

❌ Your team will have to rely on third-party integrations for reporting, which are paid.

#5: ClickUp

Best for: Managing large projects in a custom-built interface.

Similar to: Monday.com, Asana.

ClickUp is a cloud-based project management solution that helps remote teams automate their workflows and manage tasks.

The platform gives you access to Gantt charts, board views, and portfolios that you can use to simplify your work management as well as advanced reporting features to manage different projects and stakeholders.

Who Is It For?

ClickUp is best for large remote teams looking for customization options so they can tailor the platform for different use cases and standardize their process.

ClickUp’s Top Features

• Task management: Get a complete overview of each project's tasks with the app’s multiple task views, custom fields, dependencies, and comment-based collaboration.
• Whiteboards: Virtual canvas where your remote team can build agile workflows, outline dependencies, and strategize action items to meet the project’s objectives. 
• Sync time tracking to improve your team’s productivity. There is also a time tracking field to set time estimates for each task you’re working on.

ClickUp Pricing

ClickUp has a free plan that includes unlimited task creation, access to 100 MB storage, and collaborative docs.

The platform has three paid plans with a 14-day free trial:

• Unlimited: Starts at $10 per user/month, which includes access to unlimited custom views, timesheets, guest access, and 100 mind map creation.
• Business: Starts at $19 per user/month and adds private docs, sprint reporting, and all dashboard views.
• Enterprise: Custom price that adds white labelling, enterprise-grade security, and AI features.

ClickUp Pros and Cons

✅ Low entry-level pricing plans for smaller remote teams.

✅ Highly customizable with a comprehensive range of built-in tools for large enterprises.

✅ Good team management and collaboration tools.

❌ Can get overwhelming for new users due to the platform’s complex interface.

❌ Can take longer to set up a dashboard that fits the bill, according to some G2 reviews.

#6: Monday.com

Best for: Remote teams that are looking for advanced reporting and workflows.

Similar to: Asana, SmartSuite.

Monday.com is an all-in-one project management app that offers a good range of features for remote teams, such as work management, automations, and reporting.

The software helps you build project-level goals, plan resources and budgets per project, and assign responsibilities to your workers.

Who Is It For?

Monday.com is best for medium to large enterprises looking to equip their remote team with best-in-class reporting and automations.

Monday.com’s Top Features

• No-code automation builder where your remote team can build automations and send timely alerts or update status to clients and employees.
• Organize multiple projects: Monday.com’s portfolio management features let your team track overall progress and assign resources and budgets to each project.
• Custom work forms: You can build custom forms to collect and share feedback from your company. Your team can then sync form responses by adding them to relevant projects.

Monday.com Pricing

Monday.com has a free plan for up to 2 seats, where you can test out the tool’s basic project management features.

💡 In our guide on Monday’s pricing, we dive deeper into whether the platform has good value-for-money plans.

To access the platform’s advanced features, you’d need to be on one of their four paid plans:

• Basic: Starts at $17 per user/month and adds Kanban board view and unlimited users with view-only access.
• Standard: Starts at $20 per user/month and adds 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32 per user/month, and adds all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Custom price, which adds a dedicated customer success manager, enterprise-level reporting, and administration control.

Monday.com’s Pros and Cons

✅ Advanced reporting and analysis at the project and portfolio level, which is ideal for large remote teams who work with clients.

✅ 200+ integration across apps, including communication and productivity.

✅ Custom work forms that you can turn into actionable tasks for your team members.

❌ Plan upgrade available in set increments of 5 and 10 users.

❌ Automation features are gated to the more expensive plans, which is why lower-budget teams have been looking for alternatives to Monday.

#7: Basecamp

Best for: Simplifying task management and cross-department communication between remote teams.

Similar to: SmartSuite, ClickUp.

Basecamp is a visual task management software designed for ease of use that helps team leaders get a bird’s eye view of their projects.

The software allows remote teams to communicate through a built-in messaging option, manage tasks through your calendar, and track task progress through visual graphs.

Who is it For?

Basecamp is ideal for small-to-medium-sized businesses and remote teams looking to prioritize clear communication and straightforward project organization.

Basecamp's Top Features

• Advanced Hill charts: Track project progress and identify potential bottlenecks.
• Integrated team chat: Keep conversations organized by project.
• Prompt employees to share updates with automatic check-ins, which are scheduled questions to your teams to reduce the need for status meetings.

Basecamp Pricing

Basecamp has a free version that lets you run one project at a time with 1 GB of storage space.

To access the platform’s advanced project management features, you’d have to be on one of their two paid plans:

• Plus: Starts at $15/user per month, and adds unlimited projects, 500 GB storage for files & documents and guest invites.
• Pro Unlimited: $299/month fixed price for unlimited seats, which adds 5 TB of storage space, Admin Pro Pack upgrade, Timesheet upgrade, and personal onboarding.

Basecamp's Pros and Cons

✅ Generous freemium plan with up to 1 GB of storage space.

✅ Clean, distraction-free interface that promotes focus for remote teams.

✅ Good for cross-department communications alongside internal tasks.

❌ Limited integration options, unlike Basecamp alternatives.

❌ May not be best for complex projects requiring detailed task dependencies.

#8: Wrike

Best for: Managing complex workflows across multiple departments in your enterprise.

Similar to: Airtable, Asana.

Wrike is a project management tool that helps remote teams manage multiple client accounts.

The software lets you streamline client feedback, and keep all stakeholders informed with its best-in-class collaboration features.

Who Is It For?

Wrike is ideal for medium-to-large-sized enterprises managing multiple clients and looking for collaboration features to improve client communications.

Wrike’s Top Features

• Collect and manage requests from internal and external stakeholders through the tool’s custom forms. Each request gets auto-added to your designated workspace. 
• Best-in-class Adobe Creative Cloud integration: Wrike integrates with Adobe Creative Cloud, reducing friction in cross-team collaboration, approvals, and feedback requests.
• Manage workflows by keeping all stakeholders in the loop through built-in collaboration features, including comments and @mentions.

Wrike Pricing

Wrike has a forever-free plan with email integration and enterprise-grade security. 

To access the platform’s advanced features, you’d need to be on one of their five paid plans which also come with a 14-day free trial:

• Team: Start at $9.80/user/month for up to 25 users, including custom fields, workflows, unlimited request forms, and dynamic Gantt charts.
• Business: Starts at $24.80/user/month for up to 200 users, including portfolio management, AI Risk Prediction, nested projects, and real-time reports.
• Enterprise: Custom pricing, which adds unlimited users with advanced admin, reporting, security, and integrations. 
• Pinnacle: Custom pricing, which adds a native Power BI integration, locked spaces, and budgeting features. Contact sales for a quote.

Wrike Pros and Cons

✅ The platform offers 400+ integrations with other productivity tools that your remote team might be already using.

✅ Generous free plan with unlimited users.

✅ Library of customizable project templates.

❌ Learning curve due to overwhelming features, according to G2 reviews.

❌ The budgeting feature is only for Pinnacle plan users.

#9: Zoho Projects

Best for: Cloud-based collaboration for remote teams.

Similar to: Wrike, Airtable.

Zoho Projects is a budget-friendly project management app that offers built-in tools to run projects across internal and external stakeholders.

You can track time to assess your remote team’s billable hours, generate and manage invoices, and communicate effectively with clients.

Who Is It For?

Zoho Projects is ideal for remote teams who require a pocket-friendly project management tool that can be used on the go with its mobile app.

Zoho’s Top Features

• Blueprint: Build multi-step automated workflows to update task statuses, send messages to the right people, and trigger email alerts upon status changes.
• Cross-department collaboration: Provide updates to clients or supervisors and loop them in at critical stages of project reviews through built-in chat, forum, and comments options.
• Process management: Build scalable process including task scoring, approvals, team member assignment rules, and reviews.

Zoho Projects’s Pricing

Zoho Projects offers a generous freemium plan for up to 5 users where you can create 3 projects with subtasks and get access to Whiteboards and 5 GB storage.

Zoho Projects has two paid plans with a 10-day free trial for each:

• Premium: Starts at $5/user/month and includes access to unlimited projects, 100GB storage, project-specific workload reports, and GitHub, BitBucket, and GitLab integration.
• Enterprise: Starts at $10/user/month and includes access to custom fields, Zoho’s AI assistant, advanced task and issue reports, and 30 project templates.

Zoho Projects Pros and Cons

✅ Cost-effective pricing plans with a generous free plan.

✅ Preset reports and custom reporting capabilities.

✅ Multi-step automated workflows.

❌ AI assistance is only available on the Enterprise tier.

❌ Some users experience downtimes, according to user reviews on G2.

#10: Airtable

Best for: Remote teams looking to manage their workflows through relational databases.

Similar to: Zoho Projects, Wrike.

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Airtable is a database management platform that offers relational capabilities (i.e., you can connect one data source to a different but related dataset).

The software allows you to connect multiple data sources so you can draw conclusions and insights from your projects.

Who Is It For?

Airtable is ideal for remote teams working in B2C. 

For example, you can connect customer feedback data with a research database to draw insights from your consumers.

Airtable’s Top Features

• Build multi-sequence automated workflows to reduce your team’s repetitive tasks through more than 15 actions and 10 triggers.
• Build custom views for different departments: You can set up a more transparent peek into the work progress of each department. You can access lists, Gantt charts, Kanbard boards, and calendar views.
• Build custom interfaces to show internal management and/or clients' specific and relevant information with the platform’s interface designer.

Airtable Pricing

Airtable has a free plan that offers access to a single workspace with all basic dashboard views and 100 automations per month.

The paid plans come in three tiers, with a 14-day free trial available only for the Team plan.

• Team: Starts at $20 per user/month, which adds a timeline view, 25,000 automation per month, 50,000 records per base, and Airtable AI.
• Business: Starts at $45 per user/month, which adds 125,000 records per base, multi-source syncing and dynamic filtering.
• Enterprise scale: Custom pricing, which includes 500,000 records per base, admin reports, enterprise-level integrations, and premium support.

Airtable Pros and Cons

✅ High-level customization and flexible dashboards.

✅ User-friendly interface with multiple views.

✅ A good variety of pre-built templates for different business use cases.

❌ Reporting capabilities are not as good as other Airtable competitors on the market.

❌ Limited team communication, according to G2 reviews.

Choosing The Right Project Management Solution For Your Remote Team

Selecting the ideal project management software for your remote team involves carefully considering your needs, workflow, and dynamics.

Each software we've explored has unique strengths but the best option depends on your remote team’s size, project complexity, client involvement, and specific processes at work.

➡️ Smaller teams might prefer the simplicity and familiarity of Asana or Monday.com, while larger businesses could benefit from Basecamp's ease of use or ClickUp's comprehensive range of features.

➡️ Technical teams would most likely get the best value for their buck from Atlassian products, such as Jira and Trello, which were built for issue tracking and product management.

➡️ SmartSuite stands out from the list due to its comprehensive list of offerings suitable for basic to complex projects.

Our platform’s built-in automation, best-in-class team collaboration features, extensive template library, and custom dashboards make it the best choice for remote teams.

Try a  14-day free trial or sign up for a free plan to explore how SmartSuite can help your organization.

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