10 Best Project Management Tools For Writers

A good project management tool can streamline your content creation workflows, allow you to allocate resources, track writers’ progress, and improve communication with stakeholders.

In this buyer guide, we’ll review the 10 best project management tools for writers, including their top features, pricing structure, and pros & cons.

Factors To Consider When Evaluating Project Management Platforms For Writers

When evaluating project management platforms as a writer, there are a few factors to consider:

#1: Depth of Features For Managing Writing Workflow

The project management app you opt for should offer features for managing different types of writing tasks and stakeholders, including:

• Task management features that facilitate task assignment of writing work, including deadline setting and progress monitoring. You should get access to Kanban boards, sub-tasks, and dependencies. 
• In-built time tracking tools, such as you and your writers being able to log hours spent on writing tasks so you know how much to bill your clients.
• A mobile app to maximize productivity on the go.
• Automations that help save time from doing manual tasks, such as notifying writers a task has been assigned to them or notifying clients that articles have been completed.

#2: Collaboration Features

If you’re managing writers, you’d need to look for a project management tool that has integrated communication channels for real-time communication about tasks and projects.

This includes in-app messaging for 1:1 or group chats with different writers and/or stakeholders.

➡️ Other collaboration features to look out for would be the ability to leave comments under tasks, and the option to build project-specific chat channels to keep conversations organized about writing tasks to be done.

#3: Integrations With Your Productivity Tools

If you want to create a cohesive workflow with your editorial team, you need to be looking for project management software that connects with your existing productivity tool stack.

For example, if the project management app has a native integration with Slack, that would facilitate instant communication with your writers to notify them an article has been assigned to them.

#4: Pricing Structure

Lastly, you need to take into consideration the pricing structure of each project management solution before you can make the final decision.

Since almost all project management tools’ pricing is based on seats, it’s crucial to consider which platform gives you or your team the best value for your buck.

💡 Some of the tools we will review also have a generous free plan that you can use to get a feeling for their platform.

#5: (Optional): Reporting Capabilities

If you are managing a content creation agency or if you are a freelancer working with multiple clients on writing tasks, you’ll also need to consider each platform’s reporting capabilities.

A good project management app will have built-in reporting and analytics features that will help you build transparency about your projects’ progress.

➡️ Additionally, your content team will be able to flag potential blockers that your team is struggling with and raise resource requests from clients (e.g., CMS access needed).

What Are The Best Project Management Tools For Writers In 2025?

Here are our best project management picks for writers in 2025 based on our research of the platforms and after sifting through verified G2 reviews:

#1: SmartSuite: An all-in-one project management solution for writers to plan, manage, and track projects, resources, and stakeholders.

#2: Trello: Manage your writing workflows and team using Kanban boards.

#3: Asana: Build advanced writing workflows through dependencies and automation.

#4: ClickUp: Manage large editorial projects in a custom-built interface.

#5: Wrike: Manage complex workflows across multiple editorial departments in your organization.

#6: ProofHub: Manage writing workflows at scale with the tool’s team collaboration and reporting capabilities.

#7: Basecamp: Effectively track writing tasks alongside the tool’s good cross-department communication.

#8: Teamwork: For content agencies looking to combine project management with client operations.

#9: Notion: Keep track of writing tasks with the tool’s easy-to-use interface.

#10: Monday.com: Good reporting and custom workflows.

#1: SmartSuite

SmartSuite (that’s us) offers the best project management software for writers and content creation teams, featuring advanced workflow automations and team collaboration features.

Our platform lets you manage all your editorial projects across multiple clients on a centralized platform with built-in automation and a communication centre – making the platform ideal for individual writers and content agencies.

Disclaimer: Even though SmartSuite is our project management solution, we’ll provide you with an unbiased perspective on why our app is the best project management tool for writers on the market.

Let’s go over the features that make SmartSuite the ideal choice for writers looking for a comprehensive project management solution: 👇

Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help editorial teams plan, track, and manage multiple projects at scale. 

To simplify the process, your content creation team will get numerous built-in intuitive features to execute your writing tasks.

Here are the features that writers love the most about SmartSuite:

• Smart task management: You and your team can turn any item field into a task—a checklist item, comments, or sub-item. It is possible to build a solid task list and assign it to the right writer with a due date and priority status.

• Project phases and milestones: Having milestones ensures your editorial projects stay on track and move towards completion. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: You can manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.
• Control visibility: Inside of the content roadmap, content creation agencies that work with freelance writers can limit the visibility of fields to be displayed and what fields the writers can see.

• Native time tracking: You can monitor and evaluate task and project completion times of editorial tasks. Built-in tracking helps you segment billable and non-billable hours.

Native team collaboration

If your content creation team isn’t using a dedicated project management platform like SmartSuite, crucial feedback is likely getting lost in long email threads or Slack messages.

SmartSuite’s built-in communication and collaboration features help centralize communication among your writers and stakeholders so the conversation happens where the work is, in your project management tool.

Here are the key features that make collaboration easy in SmartSuite for writing teams:

• Built-in communication centre for connecting with team members in group chats or 1:1 conversations for quick feedback and keeping clients updated throughout the project.
• The member’s directory lets you see all the details about your colleagues, including their availability status and job profile, making it efficient to contact the right people when you need information (e.g., expert info for an article).
• SmartSuite docs help you brainstorm with your teams, map out the campaign’s resources, or write content. All this happens in your work management platform ensuring smooth collaboration and task assignments.

• You can share updates on writing tasks, nudge teammates, or add new people to the conversation through task and project comments and @mentions.
• SmartSuite integrates with popular productivity tools for writers, such as Google Docs, Word, Notion, Coda, Evernote, and Confluence.

Comprehensive project reporting

Our platform has a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving editorial projects. 

Based on that information, you can quickly develop plans to overcome roadblocks and get content back on track.

Your team can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

You can also add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, it is possible to make the report public and share the necessary access.

Advanced workflow automation

SmartSuite's no-code automation builder allows writing teams to automate some of the repetitive tasks that they’re facing in their day-to-day content operations.

For example, you can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses.

There are six pre-defined triggers and 15+ actions, with options to build custom ones.

Once you’ve set up a workboard in SmartSuite, head to “Automations” and automate anything from record creation to updates to task assignments and notifications. 

Here’s more info on SmartSuite’s workflow automations: 👇

SmartSuite Pricing

SmartSuite has a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

SmartSuite Pros and Cons

✅ The free plan includes access to advanced features.

✅ 200+ project templates for various writing use cases.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Comprehensive workflow automation to manage your content creation team.

❌ Less native integrations when compared to other alternatives on the market.

#2: Trello

Best for: Managing your writing workflows and team using Kanban boards.

Similar to: ClickUp, SmartSuite.

Trello is a project management software by Atlassian that enables solo writers and teams to plan, track, and manage editorial projects.

The platform uses Kanban boards where you can build custom workflows and gives you access to its pre-built templates.

Who Is It For?

Trellos is ideal for individual writers (e.g., freelancers) and small teams who are familiar with Kanban-based task management.

Trello’s Top Features

• You can set up advanced workflows for project-level activity, such as when a task is being completed by you or another writer or a task is being moved between different Kanban board cards.
• Build custom fields, add advanced triggers, and sync databases with Trello’s Power-ups, which are integrations and additional apps that can improve the platform’s capabilities.
• Content managers can get an overview of your tasks’ progression with the timeline, list, dashboards, Kanban, or calendar view of all tasks.

Trello Pricing

Trello offers a free version of its project management app with built-in automation features and up to 10 seats.

You will also get a 14-day free trial for its three paid tiers:

• Standard: Starts from $5/user/month and adds unlimited activity log and 250 workspace command runs/month.
• Premium: Starts from $10/user/month and adds unlimited workspace collaborators and built-in automation.
• Enterprise: Starts from $17.50/user/month for 50 users and adds 24/7 enterprise admin support and SAML SSO via Atlassian Access.

💡 Similar to how other Atlassian products work like Jira, the platform will give you a per-seat discount on the Enterprise account the more writers you bring to the platform.

Trello Pros and Cons

✅ User-friendly and intuitive dashboard that is easy to use for beginners.

✅ Pre-built templates that are ideal for setting up workflows for content teams.

✅ Built-in advanced automations.

❌ No built-in team communication, similar to Asana.

❌ Your editorial team will have to rely on third-party integrations for reporting, which are paid.

#3: Asana

Best for: Building advanced writing workflows through dependencies and automation.

Similar to: Wrike, SmartSuite.

Asana is a project management software built for large teams that lets editorial teams streamline content creation processes through workflows and work portfolios.

The tool helps you organize multiple projects with access to all documents, tasks, and due dates in one place so your team would not have to switch between projects each time.

Who Is It For?

Asana is best for medium-to-large-size editorial and content marketing teams looking to manage multiple projects, writers, and clients simultaneously.

Asana’s Top Features

• Create standardized templates that your content team can send to clients to collect all of their details on a writing task right away, such as expert info.
• Advanced capacity planning: Editorial teams can allocate and optimize resources (time, people, and cost) to each content roadmap throughout its lifecycle.
• Dedicated work portfolios, where your team can organize multiple editorial projects and tasks. Each portfolio can be personalized to your clients and provides an overview of content status and go-live dates.

Asana Pricing

Asana has a free plan for up to 10 users with unlimited file storage (100 MB per file), and three task views: board, list, and calendar.

The platform offers four paid plans with a 30-day free trial:

• Starters: Starts at $10.99/user/month for up to 500 members, which includes Asana AI, private projects and teams.
• Advanced: Starts at $24.99/user/month, which includes 25,000 automations/month, 100 portfolios, universal reporting, and goal tracking.
• Enterprise: Custom pricing, which includes advanced integrations, unlimited seats, portfolio, and automation bundles.
• Enterprise +: Custom pricing, which includes audit log API, HIPAA compliance, and data loss prevention integrations.

Asana Pros and Cons

✅ Powerful workflow automations to streamline content marketing operations.

✅ 270+ native integrations with other productivity apps that your writing team might already be using.

✅ AI features, such as smart chat, smart fields, and smart status to get quick updates on your writing projects.

❌ Lack of built-in collaboration tools, so your team might have to rely on its integration with Slack.

❌ Limited customization fields, unlike other competitors to Asana like Monday and SmartSuite.

#4: ClickUp

Best for: Managing large editorial projects in a custom-built interface.

Similar to: Monday.com, Asana.

ClickUp is a project management app that helps writers automate their workflows and manage multiple tasks.

The platform gives you access to Gantt charts, board views, and portfolios that you can use to simplify your work management as well as advanced reporting features.

Who Is It For?

ClickUp is best for large editorial teams looking for customization options so they can personalize the platform for different use cases and standardize their writing process.

ClickUp’s Top Features

• Task management: Get a complete overview of each editorial project's tasks with the app’s multiple task views, custom fields, dependencies, and comment-based collaboration.
• Whiteboards: Virtual canvas where your team can build agile workflows, outline dependencies, and strategize action items to meet the project’s objectives. 
• Sync time tracking to improve your content team’s productivity. There is also a time tracking field to set time estimates for each task you’re working on.

ClickUp Pricing

ClickUp has a free plan that includes unlimited task creation, access to 100 MB storage, and collaborative docs.

The platform has three paid plans with a 14-day free trial:

• Unlimited: Starts at $10 per user/month, which includes access to unlimited custom views, timesheets, guest access, and 100 mind map creation.
• Business: Starts at $19 per user/month and adds private docs, sprint reporting, and all dashboard views.
• Enterprise: Custom price that adds white labelling, enterprise-grade security, and AI features.

ClickUp Pros and Cons

✅ Low entry-level pricing plans for smaller teams.

✅ Highly customizable with a comprehensive range of built-in tools for large enterprises.

✅ Good team management and collaboration tools for writers.

❌ Can get overwhelming for new users due to the platform’s complex interface, which is why some writers have been looking for ClickUp alternatives.

❌ Can take longer to set up a dashboard that fits the bill, according to some G2 reviews.

#5: Wrike

Best for: Managing complex workflows across multiple editorial departments in your organization.

Similar to: Airtable, Asana.

Wrike is a project management solution that helps writers manage multiple client accounts.

The software lets you streamline client feedback, and keep both internal and external stakeholders informed with its best-in-class reporting and collaboration features.

Who Is It For?

Wrike is ideal for medium-to-large-sized editorial teams managing multiple clients and looking for collaboration features to improve client communications.

Wrike’s Top Features

• Collect and manage requests from your team or clients through the tool’s custom forms. Each request gets auto-added to your designated workspace. 
• Best-in-class Adobe Creative Cloud integration: Wrike integrates with Adobe Creative Cloud, reducing friction in cross-team collaboration, approvals, and feedback requests.
• Manage workflows by keeping all stakeholders in the loop through built-in collaboration features, including comments and @mentions.

Wrike Pricing

Wrike has a free plan that comes with email integration and enterprise-grade security. 

To access the platform’s advanced features, you’d need to be on one of their five paid plans which also come with a 14-day free trial:

• Team: Start at $9.80/user/month for up to 25 users, including custom fields, workflows, unlimited request forms, and dynamic Gantt charts.
• Business: Starts at $24.80/user/month for up to 200 users, including portfolio management, AI Risk Prediction, nested projects, and real-time reports.
• Enterprise: Custom pricing, which adds unlimited users with advanced admin, reporting, security, and integrations. 
• Pinnacle: Custom pricing, which adds a native Power BI integration, locked spaces, and budgeting features.

Wrike Pros and Cons

✅ The platform offers 400+ integrations with other productivity tools that your writers might be already using.

✅ Generous free plan with unlimited users.

✅ Library of customizable project templates.

❌ Learning curve due to overwhelming features, according to G2 reviews, which is why some users look to switch from Wrike.

❌ The budgeting feature is only for Pinnacle plan users.

#6: ProofHub

Best for: Managing writing workflows at scale with the tool’s team collaboration and reporting capabilities.

Similar to: Wrike, Basecamp.

ProofHub is a project management and collaboration software that helps writers save time and stay focused on relevant tasks.

The platform keeps all of your writers on the same page with clear tasks, deadlines, and real-time collaboration features.

Who Is It For?

ProofHub is best-suited for medium to large-scale businesses looking to improve their busy writers’ productivity and save on a per-seat pricing costs.

ProofHub’s Top Features

• A ‘’Me view’’ that helps team leaders and writers to see their tasks foe the week, projects, and agendas.
• Team collaboration: You can start a discussion on a project or task level, review files and share feedback, engage in 1:1 or group conversation, brainstorm ideas, organize notes, and post announcements.
• Workflow automation: Build custom automation on the task and project level using the tool’s pre-defined triggers and actions.

ProofHub Pricing

Unlike the majority of its project management competitors, ProofHub does not have a freemium model.

The platform offers a flat pricing for unlimited users divided into 2 tiers:

• Essential: $45/month when billed annually for 40 projects, 15 GB of storage, and access to the tool’s core features.
• Ultimate Control: $89/month when billed annually for unlimited projects, 100 GB of storage, and access to custom roles, white labeling, workflows, IP restrictions, and API access.

➡️ The Ultimate Control plan is currently on a discount – after the first 3 months, the tool will cost $150/month when billed annually for unlimited users.

ProofHub Pros and Cons

✅ Integrated collaboration tools.

✅ Affordable for large editorial teams with the tool’s pricing model that is not based on user seats.

✅ Full control over client access to the dashboard with custom roles.

❌ The fixed pricing might be expensive for individuals and teams who only need a limited number of users.

❌ The platform has limited integrations, lacking integrations with platforms like Slack, Trello, and Asana.

#7: Basecamp

Best for: Effectively tracking writing tasks alongside the tool’s good cross-department communication.

Similar to: SmartSuite, ClickUp.

Basecamp is a visual task management software that has been built for ease of use that helps content managers get a bird’s eye view of their projects.

The software allows teams to communicate through a built-in messaging option, manage tasks through their calendar, and track task progress through visual graphs.

Who is it For?

Basecamp is ideal for small-to-medium-sized editorial teams looking to prioritize clear communication and an easy-to-navigate platform.

Basecamp's Top Features

• Advanced Hill charts that help your team track project progress and identify potential bottlenecks.
• Integrated team chat: Keep conversations organized by project.
• Prompt writers to share updates with automatic check-ins, which are scheduled questions to your teams to reduce the need for status updates.

Basecamp Pricing

Basecamp has a freemium version that lets you run one project at a time with 1 GB of storage space.

To access the platform’s advanced project management features, you’d have to be on one of their two paid plans:

• Plus: Starts at $15/user per month, and adds unlimited projects, 500 GB storage for files & documents and guest invites.
• Pro Unlimited: $299/month fixed price for unlimited seats, which adds 5 TB of storage space, Admin Pro Pack upgrade, Timesheet upgrade, and personal onboarding.

Basecamp's Pros and Cons

✅ Generous freemium plan with up to 1 GB of storage space.

✅ Clean, distraction-free interface that promotes focus for writers.

✅ Good for cross-department communications alongside internal tasks.

❌ Limited integration options, unlike competitors to Basecamp.

❌ May not be best for complex editorial projects requiring detailed task dependencies.

#8: Teamwork

Best for: Combining project management with client operations.

Similar to: ClickUp, Monday.com.

Teamwork is a project management app that was built for agencies looking to manage multiple clients across different industries.

The all-in-one platform also offers client onboarding, budget planning, and time-tracking features for content marketing agencies.

Who Is It For?

Teamwork is best for writers looking for an all-in-one project management and operations platform, where they can onboard new customers and share resources.

Teamwork’s Top Features

• Team communication and collaboration: Your writers can share updates with clients, get approvals, and communicate internally with a built-in messaging app, comments, and mentions.
• Project reporting: Get a detailed view of project health and resource management through burndown charts, timesheets, and profitability reports.
• Time and invoice tracking: The platform provides estimates for billable hours and the ability to create invoices within the platform, which is ideal for team managers who manage plenty of accounts. 

Teamwork Pricing

Teamwork has a free plan (that is quite hard to find since it’s below the pricing table) that lets you test out the platform for up to 5 users.

The platform’s paid plans include the following:

• Deliver: $13.99 per user/month for a minimum of 3 users, which adds time tracking, client company management, and 4 project views (List, Table, Boards, and Gantt chart).
• Grow: $25.99 per user/month for a minimum of 5 users, which adds resource scheduling, If/then conditional logic for forms, and a custom domain with SSL.
• Scale: $69.99 per user/month for a minimum of 5 users, which includes unlimited retainer management, projects, and customer reports.
• Enterprise: Custom pricing that adds a dedicated customer success manager and enterprise-grade security.

Teamwork Pros and Cons

✅ Customizable workflows and pre-built templates for writers.

✅ Built-in messaging, time tracking, invoicing, and budgeting features.

✅ You can invite and collaborate with external users.

❌ The platform’s depth of features and options can be overwhelming at first, according to reviews.

❌ Limited native integration with heavy reliance on Zapier, unlike competitors to Teamwork.

#9: Notion

Best for: Keeping track of writing tasks with the tool’s easy-to-use interface.

Similar to: Trello.

Notion is an easy-to-use, configurable project management tool that helps writers to organize tasks and build a hub of educational materials for internal training.

The reason why we included Notion in this list is because the platform stands out with its native  formulas and built-in documentation with which you can manage content workflows.

Who Is It For?

Notion is best for individual writers and small editorial teams looking to ‘’DIY’’ their processes in an easy-to-use interface.

Notion's Top Features

• Configure the database to your preference: You can use Kanban, Gallery, List, and Timeline view to build a content roadmap.
• Built-in documentation: It is possible to add rich-text formatting to your notes, invite teammates for feedback, and organize them through tags.
• Native functions and formulas: Your team can build complex databases with auto-update fields using formulas and functions.

Notion Pricing

Notion has a generous free plan with access to 10 guest invites, a collaborative workspace, and synced databases.

The platform has three paid plans:

• Plus: Starts at $12/user/month and includes unlimited file uploads, 100 guest invites, 5 Notion site domains, and unlimited synced databases.
• Business: Starts at $18/user/month, and adds PDF database export, 250 guest invites, and advanced analytics.
• Enterprise: Custom pricing that adds a dedicated CSM, admin roles, and advanced page analytics.

Notion Pros and Cons

✅ The free plan gives access to all features of the platform to test it out before you can commit to a paid plan.

✅ Highly customizable with multiple work views—Table, List, Charts, Gallery, Boards, and Timeline.

✅ Huge template library for different use cases for writers.

❌ Loads slowly with large databases or heavily embedded.

❌ Limited native automation capabilities.

#10: Monday.com

Best for: Writing teams looking for good reporting capabilities and custom workflows.

Similar to: Asana, SmartSuite.

Monday.com is an all-in-one project management app that offers a good range of features for editorial teams, such as work management, an automations builder, and built-in reporting.

The app helps you build project-level goals, plan resources and budgets per project, and assign tasks to writers.

Who Is It For?

Monday.com is best for medium to large enterprises looking to equip their editorial department with best-in-class reporting and automations.

Monday.com’s Top Features

• No-code automation builder where your team can build automations and send timely alerts or update status to clients and writers.
• Organize multiple projects: Monday.com offers portfolio management features that let your team track overall progress and assign resources and budgets to each project.
• Custom feedback forms for writers: You can build custom forms to collect and share feedback for your writers from clients. Your team can then sync form responses by adding them to relevant projects.

Monday.com Pricing

Monday.com has a free plan for up to 2 users, where you can test out the tool’s basic project management features.

💡 In our guide on Monday’s pricing, we dive deeper into whether the platform has good value-for-money plans.

To access the platform’s advanced features, you’d need to be on one of their four paid plans:

• Basic: Starts at $17 per user/month and adds Kanban board view and unlimited users with view-only access.
• Standard: Starts at $20 per user/month and adds 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32 per user/month, and adds all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Custom price, which adds a dedicated customer success manager, enterprise-level reporting, and administration control.

Monday.com’s Pros and Cons

✅ Advanced reporting and analysis at the project and portfolio level, which is ideal for large content marketing teams that work with clients.

✅ 200+ integration across apps, including integrations with communication and productivity tools.

✅ Custom work forms that you can turn into actionable tasks for your writers based on stakeholder feedback.

❌ Paid plan upgrade available in set increments of 5 and 10 users.

❌ Automation features are gated to the more expensive plans, which is why lower-budget teams have been looking for alternatives to Monday.

Choosing The Right Project Management Solution For Your Writing Team

Selecting the ideal project management software as a solo writer or for your team of writers involves carefully considering your needs, workflow, team members, and client dynamics.

Each software we've explored has unique strengths but the best option depends on your team’s size, task complexity, client involvement, and specific processes at work.

➡️ Smaller teams might prefer the simplicity and familiarity of Asana or Monday.com, while larger businesses could benefit from Basecamp's ease of use or ClickUp's comprehensive range of features.

➡️ Technical writers would most likely get the best value for their buck from Atlassian products, such as Trello.

➡️ SmartSuite stands out from the list due to its comprehensive list of offerings suitable for basic to complex editorial projects.

Our platform’s built-in automation, best-in-class team collaboration features, extensive template library, and custom dashboards make it the best choice for writers.

Try a 14-day free trial or sign up for a free plan to explore how SmartSuite can help your writing team.

‍