10 Best Project Management Tools for HR Professionals [2025]

Managing HR processes has become increasingly complex. Professionals must handle recruitment, onboarding, compliance, and employee engagement while maintaining seamless collaboration with other teams.

Enter project management tools - solutions that streamline these responsibilities and empower HR teams to enhance productivity and efficiency across levels.

However, to get the most out of HR project management software, you must ensure that the tool you choose supports your unique use case and project management framework.

In this article, I’ll review the 10 best project management tools for HR professionals in 2025. Each tool caters to specific use cases and needs, ensuring everyone finds their perfect match.

Before I begin, let’s quickly explain what you need to keep an eye out for when shopping for project management tools for HR.

Factors to Consider When Choosing a Project Management Tool for HR Professionals

1. Collaboration Features

HR professionals frequently work with cross-functional teams, including recruiters, trainers, and department heads.

To ensure smooth teamwork, choose tools with real-time collaboration features, such as shared workspaces, file sharing, and live updates.

2. Scalability and Customization

As businesses grow, HR needs may expand, too.

This is why you must ensure that the tool you get can keep up with your team’s growing needs.

An agile tool with plenty of customization options allows you to adapt workflows, create custom dashboards, and adjust features as your organization evolves/

3. Security and Compliance

HR teams handle sensitive employee data, so ensuring strong security is necessary.

Look for tools that provide robust security features, such as data encryption, role-based access controls, and compliance with GDPR and SOC 2 standards.

4. Key Features for HR Use Cases

You don’t want to get stuck with a tool that cannot deliver the results you need the most.

That’s why you must carefully consider what your HR team needs most—streamlining recruitment pipelines, automating onboarding processes, managing employee engagement initiatives, or all of the above—and then match these requirements with the tool’s core features.

What Are the Best Project Management Tools for HR Professionals in 2025?

Here are the best project management platforms for HR professionals on the market in 2025 out of the 30+ tools we considered:

1. SmartSuite: End-to-end project management tool for HR teams of all sizes that lets you streamline and enhance all vital HR operations, from recruitment to personnel management and beyond.

2. Monday: Comprehensive automation of tasks and essential HR workflows.

3. Asana: Project management platform with versatile use cases and solid task management features.

4. BambooHR: Comprehensive HR project management solution with a user-friendly interface.

5. ClickUp: Flexible project management software with strong goal-tracking functionality.

6. Gusto: Optimized for payroll and benefits management.

7. Rippling: All-in-one solution that combines HR and IT management to streamline operations.

8. TeamSense: Built to improve remote workforce management.

9. Workday: Enterprise-level HR management.

10. Zoho People: HR management on a budget.

1. SmartSuite

SmartSuite offers the best project management tool for HR professionals with its wide range of features supporting versatile HR use cases.

It provides a centralized platform for handling all HR operations and tasks in a single place, ranging from hiring and onboarding to performance tracking and reviews.

Moreover, SmartSuite is highly customizable, meaning you can easily tailor it to your unique organization, goals, and requirements.

Several of SmartSuite’s features stand out the most in HR use cases, so let’s examine them more closely.

Feature #1: Sophisticated project management tools

As I pointed out above, SmartSuite has a wide range of task and project management features that enable individual and team users to handle every segment and phase of any project - including HR operations.

Here are some of the most notable project management tools you get with SmartSuite:

Powerful dashboards: You can easily create various dashboards and set up all kinds of view types (Kanban, Gantt Charts, Calendar, Map, etc.) to visually manage and track vital operations. For example, you can use them to track recruiting and people management KPIs, conduct performance reviews, plan company events, monitor and streamline onboarding, etc.

Document Designer: SmartSuite allows you to create, edit, and store various files, allowing you to build a centralized knowledge hub. HR professionals leverage this to craft and publish employee handbooks, policies, and procedures to ensure their team understands their rights, obligations, and expectations.
Forms: HR professionals use SmartSuite’s form builder to create intuitive, customized forms for collecting internal and external data. These forms are used to gather information from recruits or collect employee requests.

Workflow automation: SmartSuite lets you automate various manual tasks and streamline entire HR operations by setting up automatic email notifications to recruits who make it to the next interview round, updating records when an employee goes on leave, or a new hire completes an onboarding phase, and more.

Feature #2: HR-designated project management templates

To help you get started with managing HR workflows, SmartSuite has dozens of ready-made, completely customizable templates for essential HR processes.

You can pick one and tweak it to your needs in minutes.

Some of the templates for HR professionals you can find within SmartSuite include:

Personnel management for keeping all sensitive and essential employee information in one place and managing it according to your needs.
Employee on/offboarding will help you streamline these critical processes by walking new and former employees through all the paperwork, requirements, and more.
Time tracker to track employee hours across tasks and projects.

Job descriptions are used to maintain a comprehensive listing of job descriptions and associated requirements, levels, compensation information, etc.
Employee performance for detecting and managing high performers, low performers, and those in between based on personalized individual performance plans and KPIs.

Feature #3: Robust security

SmartSuite provides multi-layered security to its users to ensure that your employee and recruit data is in safe hands.

Firstly, SmartSuite is fully compliant with all the relevant data security standards and protocols, including:

GDPR.
HIPAA.
SOC-2 Type 2.
ISO/IEC 27001.

This enables you to freely use SmartSuite to handle all HR operations while having the necessary peace of mind.

Secondly, SmartSuite provides data encryption, 24/7 risk monitoring, and several authentication types to leave no room for data theft.

Thirdly, its roles and permissions feature allows you to set up custom rules regarding access to certain documents, projects, or workflows to ensure privacy and security.

Finally, when it comes to enterprise-scale users who need the most advanced security measures available, SmartSuite boasts a wide range of features built with these users in mind:

Two-factor authentication

Data loss prevention (DLP).
Audit logs.
IP address restrictions.
SAML-based single sign-on (SSO), and more.

Feature #4: Keep everyone connected with real-time collaboration

SmartSuite’s real-time collaboration functions let you keep everyone in the loop, whether you’re managing a fully remote or hybrid workforce or looking to handle the recruitment process.

Some of the features that enable your whole team to stay in touch and collaborate on projects include the following:

Communication center: This feature lets you talk to team members within the platform, right next to a specific project. You can also attach necessary files, share links, and more, keeping a constant flow of ideas and boosting efficiency across levels.
Mentions: Use @mentions to quickly get the coworker you need to look at a particular task or project segment.

Real-time updates: This allows multiple team members to view, edit, and work on shared projects without overlapping or delays. Whenever a team member modifies a project in any way, the change becomes immediately visible across the team, ensuring that everyone is always working on the latest version.

Member Directory: This lets you connect with team members, see who’s online, check out their interests and skills, and reach out no matter where they work.
Pre-built email templates: You can easily send and reply to emails using customizable templates to speed up handling repetitive tasks.
Notification center: You’ll receive real-time notifications within the app whenever actions that are relevant to you or your work occur to ensure nothing goes by you.

Mobile app for iOS and Android: This way, all your team members can access and edit projects and reply to comments and inquiries whenever and wherever.

Pricing

SmartSuite has a free forever plan for teams that are just getting started.

It lets you onboard up to three users and provides access to the platform’s essential features, including templates, all views and reporting features (except for Gantt Charts), team collaboration, and more.

If you need more users, storage, and a few extra features, there are four paid plans to choose from:

Team: $10/user per month, includes everything in Free, plus unlimited users and projects, Gantt charts, AI features, etc.
Professional: $25/user per month, includes everything in Team, and adds more automation runs, advanced roles and permissions, and more.
Enterprise: $35/user per month, includes everything in Professional, plus more advanced security.
Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

If you want to try SmartSuite before subscribing, there’s a 14-day free trial.

Pros & Cons

✅ Generous free plan.

✅ Military-grade security.

✅ Rich library of ready-made templates for HR project management.

✅ Versatile task management and automation functionality to streamline various HR operations.

✅ Comprehensive dashboards and reports for tracking project progress and performance in real-time.

✅ Highly customizable, fit for HR teams across industries.

❌ Fewer native integrations compared to platforms on the market longer.

2. Monday

Best for: Streamlining HR workflows and automating tasks.

Monday is a versatile platform for HR professionals to manage everything from recruitment pipelines to employee onboarding.

It is ideal for this purpose thanks to its visual project timelines, customizable templates, and other features.

Its intuitive interface allows you to easily create custom workflows, automate repetitive tasks, and track progress in real-time.

Who is it for?

HR departments requiring a flexible platform to visualize project tasks, milestones, and dependencies.