10 Best Project Management Tools For Consultants In 2025

A good project management tool can streamline your workflows, enhance resource allocation, track members’ progress, and improve communication with your stakeholders.

In this article, we’ll review the 10 best project management tools for consultants in 2025, including their top features, pricing structure, and pros and cons.

Factors To Consider When Evaluating Project Management Software For Consultants

When evaluating project management software for your consulting business, there are a few factors to consider to ensure that the platform aligns with your needs:

#1: Depth of Project Management Features

The project management solution should offer a comprehensive range of features for managing different types of tasks and stakeholders, including:

• Task management features, such as being able to create, assign, and track tasks and their progress with Kanban boards, sub-tasks and dependencies.
• Time tracking features, such as members being able to log hours spent on various tasks and gaining insights into time allocation across projects.
• Resource allocation and capacity planning, so your management team can assign resources based on the availability and skill sets of your consultants.
• Collaboration tools, such as document sharing, shared calendars, and integrated communication channels for instant communication about tasks and projects.
• Risk management features, such as identifying risks associated with projects, including overdue tasks or potential impact on projects.

#2: Customization Options

As you are working on multiple projects, some of them might require a tailored approach and customization options.

The best project management tools will allow you to: 

• Create workflows that match your specific processes, regardless of whether your clients follow Agile, Waterfall, or another methodology.
• Customize your dashboard to display the metrics, KPIs, and tasks to be done per different projects.
• Get access to a variety of templates that you can use and tailor to your needs. These standardized templates are ready-to-use, such as a risk matrix template.

#3: Reporting Capabilities

As a consultant, you need to do reporting to both internal and external stakeholders.

This is why good project management software will have built-in reporting and analytics capabilities that will help you build transparency about the project’s progress.

➡️ Additionally, your team will be able to flag potential blockers that your organization is struggling with and raise resource requests from your clients.

#4: Integrations

If you want to create a cohesive workflow with your team and clients, you need to be looking for project management software that connects with your existing tool stack.

For example, if the project management platform has an integration with Slack, that would facilitate instant communication and there wouldn’t be a need to switch platforms.

#5: Pricing Structure

Last but not least, you need to consider the pricing structure of each solution before you can make the final decision.

Since every project management tool’s pricing is based on seats, it’s crucial to consider which tool gives your large or small team the best value for your buck.

💡 Some of the tools we will review also have a generous free plan that you can use to get a feeling for each platform.

What Are The Best Project Management Tools For Consulting In 2025

Here are our best project management picks for consultants in 2025 based on our research of the platforms:

#1: SmartSuite: An all-in-one project management solution to plan, manage, and track projects, resources, and stakeholders.

#2: ClickUp: Manage large-scale consulting projects in a custom-built interface.

#3: Todoist: Manage complex tasks via checklists and subtasks.

#4: Teamwork: Combine project management with client operations.

#5: Monday.com: Best-in-class reporting and workflows.

#6: SmartSheet: Manage projects using a spreadsheet interface.

#7: Asana: Build flexible workflows through dependencies and automation.

#8: Airtable: Manage workflows through relational databases.

#9: Wrike: Manage complex workflows across multiple departments in your enterprise.

#10: Miro: A digital whiteboard platform that was built for visual collaboration.

#1: SmartSuite

SmartSuite offers the best project management software for consultants in 2025 due to its advanced workflow automations and team collaboration features.

Our platform lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Let’s go over the features that make SmartSuite the ideal choice for consultants looking for a comprehensive project management solution: 👇

Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help consultants like you to plan, track, and manage multiple projects at scale. 

To simplify the process, you will get numerous built-in intuitive features to execute your tasks perfectly.

💡 Interested in how other consultants are using SmartSuite? You can check out our video walkthrough:

Here are the features that consultants love the most about SmartSuite:

• Smart task management: Turn any item field into a task—a checklist item, comments, or sub-item. Your consulting team can easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, your team can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your workflows easy.

It is also possible to add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: You can monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates and segment billable and non-billable entries.

Team collaboration

SmartSuite offers built-in communication and collaboration features. 

Your team can connect with peers in group chats or 1:1 conversations for quick feedback and keep your internal stakeholders and clients updated.

SmartSuite’s members’ directory provides a holistic view of the project team by examining each teammate’s details, such as availability status, job profile, and other relevant information.

Like the other two tools, you can use comments and @mentions to share updates, nudge teammates, or add new people to the conversation.

Comprehensive project reporting

Our platform has a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. 

Based on that information, you can quickly develop plans to overcome roadblocks and get the project back on track.

Your team can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

It is possible to add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access.

Advanced workflow automation

SmartSuite's no-code automation builder allows consultants to automate some of the repetitive tasks that you’re facing in your day-to-day operations.

For example, you can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses.

There are six pre-defined triggers and 15+ actions, with options to build custom ones.

Once you’ve set up a workboard in SmartSuite, head to “Automations” and automate anything from record creation to updates to task assignments and notifications. 

Communicate and collaborate with clients

SmartSuite’s built-in communication and collaboration features help consultants build transparency with clients by giving them timely updates about the project’s progress.

Our Share View feature lets you share status, progress reports, design scope, and more with external stakeholders without purchasing additional user seats in SmartSuite. Not only it’s cost-effective but ensures no key information gets lost due to multiple lines of communication

Here are some other SmartSuite features that make collaboration with customers a breeze:

• Built-in communication centres such as group chats and 1:1 conversations to share quick updates, manage change requests, and get progress status with internal teams.
• The member’s directory lets you see all the details about your co-workers, including their availability status and job profile, making it efficient to contact the right people.
• SmartSuite docs help you brainstorm with your teams, map out the projects’ resources, and do SWOT analysis.

• Through Gmail and Outlook integration, SmartSuite helps consultants centralize communication by sending and receiving emails within your workspace.

SmartSuite Pricing

SmartSuite has a freemium plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

SmartSuite Pros and Cons

✅ The free plan includes access to advanced features.

✅ 200+ project templates for various consulting use cases.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Comprehensive workflow automation.

❌ Less native integrations when compared to other alternatives.

#2: ClickUp

Best for: Managing large-scale consulting projects in a custom-built interface.

Similar to: Monday.com, Asana.

ClickUp is a cloud-based project management tool that lets you automate your workflows and manage your tasks.

The platform offers Gantt charts, board views, and portfolios that you can use to simplify your project management as well as advanced reporting features to manage stakeholders.

Who Is It For?

ClickUp is best for consultants looking for customization options so they can tailor the platform for different use cases and industries of their clients.

ClickUp’s Top Features

• Task management: Your team can get a complete overview of each project's tasks with the tool’s multiple task views, custom fields, dependencies, and comment-based collaboration.
• Whiteboards: Virtual canvas where you can build agile workflows, outline dependencies, and strategize action items to meet the project’s objectives. 
• Time tracking: Native time tracking field to set time estimates for each task that your team is working on. The platform also lets you sync time tracking through integration with time-tracking apps like Toggl to improve your team’s productivity. 

💡 You can check out our in-depth comparison of ClickUp vs. Asana vs. SmartSuite, where we cover the 3 best-in-class project management tools.

ClickUp Pricing

ClickUp has a free plan that includes unlimited task creation, access to 100 MB storage, and collaborative docs.

It offers three paid plans with a 14-day free trial:

• Unlimited: Starts at $10 per user/month, which includes access to unlimited custom views, timesheets, guest access, and 100 mind map creation.
• Business: Starts at $19 per user/month and adds private docs, sprint reporting, and all dashboard views.
• Enterprise: Custom price that adds white labelling, enterprise-grade security, and AI features.

ClickUp Pros and Cons

✅ Low entry-level pricing plans for smaller teams as well as a generous free plan.

✅ Highly customizable with a comprehensive range of built-in tools.

✅ Good team management and collaboration tools.

❌ Can get overwhelming for new users due to the platform’s complex interface.

❌ Usually takes longer to set up a dashboard that fits the bill, according to G2 reviews.

#3: Todoist

Best for: Managing complex tasks via checklists and subtasks.

Similar to: Asana, Smartsheet.

Todoist is a task management software that helps consultants manage complex tasks by breaking down tasks into smaller work blocks.

Your team can filter and sort set priorities, and attach labels to keep tasks organized and visible across your workspace.

Who Is It For?

Todoist is ideal for small-sized consulting teams and individual consultants who have complex but handful of tasks to manage.

Todoist’s Top Features

• Subtasks and checklists: Your team can use subtasks and checklists to break down bigger projects or tasks into manageable ones.
• Team collaboration: It is possible to assign tasks, share updates via comments, and build shareable projects with your clients.
• Custom views: You can add filters, sort, and grouping options and save them as custom views. Each custom view can then be used across the workspace.

Todoist Pricing

Todoist’s beginner plan is available for free and lets you create up to 5 projects with access to a 1-week history to see your tasks in the list and board layouts.

The project management software has two paid plans for both individuals and teams:

• Pro (individuals): Starts at $5/month including 300 personal projects, unlimited activity history, and Calendar layout.
• Business (Teams): Starts at $8 per user/month and adds shared team workspace, 1,000 team members and guest invites, and centralized team billing.

Todoist Pros and Cons

✅ Synchronization across all devices and platforms.

✅ Work reports, including productivity and team activity.

✅ Huge library of pre-build templates for consultants.

❌ No advanced automation features, unlike alternatives like ClickUp and SmartSuite.

❌ No built-in team communication option.

#4: Teamwork

Best for: Combining project management with client operations.

Similar to: ClickUp, Monday.com.

Teamwork is a project management software that was built for businesses looking to manage multiple clients across different industries. 

The all-in-one platform also offers client onboarding, budget planning, and time-tracking features for consultants.

Who Is It For?

Teamwork is best for consultants looking for an all-in-one project management and operations platform, where they can onboard customers and share resources.

Teamwork’s Top Features

• Team communication and collaboration: Your team can share updates with clients, get approvals, and communicate internally with a built-in messaging app, comments, and mentions.
• Project reporting: You can get a detailed view of project health and resource management through burndown charts, timesheets, and profitability reports.
• Time and invoice tracking: Near-accurate estimates for billable hours and the ability to create invoices within the platform, which is ideal for consultants who manage plenty of accounts. 

Teamwork Pricing

Teamwork has a free plan (that is quite hard to find since it’s below the pricing table) that lets you test out the platform for up to 5 users.

The tool’s paid plans include the following:

• Deliver: $13.99 per user/month for a minimum of 3 users, which adds time tracking, client company management, and 4 project views (List, Table, Boards, and Gantt chart).
• Grow: $25.99 per user/month for a minimum of 5 users, which adds resource scheduling, If/then conditional logic for forms, and a custom domain with SSL.
• Scale: $69.99 per user/month for a minimum of 5 users, which includes unlimited retainer management, projects, and customer reports.
• Enterprise: Custom pricing that adds a dedicated customer success manager and enterprise-grade security.

Teamwork Pros and Cons

✅ Customizable workflows and pre-built templates for consultants.

✅ Built-in messaging, time tracking, invoicing, and budgeting features.

✅ You can invite and collaborate with external users (vendors or contractors).

❌ The platform’s depth of features and options can be overwhelming at first, according to reviews.

❌ Limited native integration with heavy reliance on Zapier.

#5: Monday.com

Best for: Consultants looking for best-in-class reporting and workflows.

Similar to: Asana, SmartSuite.

Monday.com is a versatile project management solution that offers tools for consultants, such as work management, automations, reporting, and CRM.

The platform’s all-in-one organizational tool helps you build project-level goals, plan resources, and assign responsibilities to your team members with an editorial calendar.

Who Is It For?

Monday.com is ideal for medium to large-scale consulting businesses looking for best-in-class reporting and who want to have an in-built CRM in their project management tool.

Monday.com’s Top Features

• Build automated workflows: Your team can build automations with the tool’s no-code builder and send timely alerts or update status.
• Organize multiple projects: Monday.com’s portfolio management lets you track overall progress and assign resources and budgets to each client.
• Custom work forms: You can build custom forms to collect and share feedback from your organization or clients. Your team can then sync form responses by adding them to relevant projects.

Monday.com Pricing

Monday.com has a free plan for up to 2 users, where you can test out the platform’s basic project management features.

💡 In our guide on Monday’s pricing, we dive deeper into whether the platform’s pricing structure is worth it in 2025.

The platform has 4 paid plans:

• Basic: Starts at $17 per user/month, including Kanban board view and unlimited users with view-only access.
• Standard: Starts at $20 per user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32 per user/month, including all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Custom price, which includes a dedicated customer success manager, enterprise-level reporting, and administration control.

Monday.com Pros and Cons

✅ Advanced reporting and analysis at the project and portfolio level, which is ideal for consultants.

✅ 200+ integration across apps, including communication, design, and productivity.

✅ Custom work forms that you can turn into actionable tasks for your team.

❌ Plan upgrade available in set increments of 5 and 10 users.

❌ Automation is gated to the more expensive plans, unlike other alternatives.

#6: Smartsheet

Best for: Managing projects using a spreadsheet interface.

Similar to: Airtable.

Smartsheet is an enterprise-grade project management solution that helps consultants plan, track, and manage client work in a spreadsheet-like interface.

The platform stands out from its competitors with its variety of pre-built templates, one of which is its risk matrix template, which helps you visualize potential impacts on projects.

Who Is It For?

Smartsheet is ideal for consultants working in large organizations looking to manage complex and numerous projects in a spreadsheet interface.

Smartsheet’s Top Features

• Built-in proofing, which helps consultants expedite content planning and approval. Your team can invite collaborators to review, edit, and approve images, videos, documents, and PDFs.
• Plan resource consumption with the platform’s resource management features, where you can review usage throughout the process, and then take action to keep projects on track.
• Build workflow automation: Your team can set up automations, such as sending due date reminders, requesting signatures via DocuSign integration, and performing calculations.

Smartsheet Pricing

Unlike the other alternatives in this article, Smartsheet does not offer a free plan (anymore) for its solution.

There are 4 paid tiers:

• Pro: Starts at $12 per member/month and includes private sheet creation and unlimited form access with a 10-user limit.
• Business: Starts at $24 per member/month for a minimum of 3 user seats, which offers unlimited automated workflows, PowerBI, Tableau, and Adobe Creative Cloud integration.
• Enterprise: Custom pricing that adds unlimited storage, enterprise plan manager, and AI tools.
• Advanced Work Management: Custom pricing that adds portfolio management and a premium support package.

Smartsheet Pros and Cons

✅ Huge library of project templates for consultants.

✅ Powerful analytics and reporting tools for enterprise teams.

✅ Integrations with Salesforce and Jira.

❌ Steep learning curve for spreadsheet beginners, according to G2 reviews.

❌ Data is not updated in real-time.

#7: Asana

Best for: Building flexible workflows through dependencies and automation.

Similar to: Wrike, SmartSuite.

Asana is a work management platform built for large teams that helps consultants streamline processes through automated workflows and work portfolios.

The platform lets you organize multiple projects with access to all documents, tasks, and due dates in one place so you would not have to switch between projects every time.

Who Is It For?

Asana is ideal for medium-to-large size marketing consultants looking to manage multiple client projects simultaneously.

Asana’s Top Features

• Create standardized templates so you can send them to your prospective and new clients to collect all of their details right away.
• Advanced capacity planning: Your team can allocate and optimize resources (time, people, and cost) to each project throughout its lifecycle.
• Dedicated portfolios, where your team can organize multiple projects. Each portfolio can be tailored to your clients and provides an overview of work status and go-live dates.

Asana Pricing

Asana has a free plan for up to 10 users with unlimited file storage (100MB per file), and three task views: board, list, and calendar.

The platform has four paid plans with a 30-day free trial:

• Starters: Starts at $10.99/user/month for up to 500 members, which adds Asana AI, private projects and teams.
• Advanced: Starts at $24.99/user/month, which adds 25,000 automations/month, 100 portfolios, universal reporting, and goal tracking.
• Enterprise: Custom pricing, which adds advanced integrations, unlimited seats, portfolio, and automation bundles.
• Enterprise +: Custom pricing, which adds audit log API, HIPAA compliance, and data loss prevention integrations.

Asana Pros and Cons

✅ Powerful workflow automation.

✅ 270+ native integrations.

✅ AI features, such as smart chat, smart fields, and smart status to get quick updates on your projects.

❌ Lack of built-in collaboration tools.

❌ Limited customization fields, unlike other competitors to Asana.

#8: Airtable

Best for: Consultants looking to manage their workflows through relational databases.

Similar to: Smartsheet.

‍

Airtable is a database management software that offers relational capabilities (i.e., you can connect one data source to a different but related dataset).

The platform lets you connect multiple data sources so you can draw conclusions and insights from your projects.

Who Is It For?

Airtable is ideal for consultants who are dealing with B2C clients. 

For example, you can connect customer feedback data with a research database to draw insights from consumers.

Airtable’s Top Features

• Build multi-sequence automated workflows so you can reduce your team’s repetitive tasks through more than 15 actions and 10 triggers.
• Build custom views for different departments so you can offer a more transparent peek into the work progress of each department. You can access lists, Gantt charts, Kanbard boards, and calendar views.
• Build custom interfaces to show internal and external stakeholders specific and relevant information with the platform’s interface designer.

Airtable Pricing

Airtable has a free plan that offers access to a single workspace with all basic dashboard views and 100 automations per month. 

The paid plans come in three tiers, with a 14-day free trial available only for the Team plan.

• Team: Starts at $20 per user/month, which adds a timeline view, 25,000 automation per month, and Airtable AI.
• Business: Starts at $45 per user/month, which adds multi-source syncing and dynamic filtering.
• Enterprise scale: Custom pricing, which includes admin reports, enterprise-level integrations, and premium support.

Airtable Pros and Cons

✅ High-level customization and flexible dashboards.

✅ User-friendly interface with multiple views.

✅ A good variety of pre-built templates for consultants.

❌ Limited reporting capabilities regarding other competitors on the market.

❌ Limited team communication, according to G2 reviews.

#9: Wrike

Best for: Managing complex workflows across multiple departments in your enterprise.

Similar to: Airtable, Asana.

Wrike is a project management tool that helps consultants manage multiple client accounts.

The platform lets you streamline client feedback, and keep all stakeholders informed with its best-in-class collaboration features.

Who Is It For?

Wrike is ideal for medium-to-large-sized businesses managing multiple clients and are looking for collaboration features to improve client communications.

Wrike’s Top Features

• Collect and manage requests from clients through the tool’s custom forms. Each request gets auto-added to your designated workspace. 
• Best-in-class Adobe Creative Cloud integration: Wrike integrates with Adobe Creative Cloud, reducing friction in cross-team collaboration, approvals, and feedback requests.
• Manage workflows by keeping all stakeholders in the loop through built-in collaboration features, including comments and @mentions.

Wrike Pricing

Wrike has a generous forever-free plan with email integration and enterprise-grade security. 

To access the platform’s advanced features, you’d need to be on one of their five paid plans which also come with a 14-day free trial:

• Team: Start at $9.80/user/month for up to 25 users, including custom fields, workflows, unlimited request forms, and dynamic Gantt charts.
• Business: Starts at $24.80/user/month for up to 200 users, including portfolio management, AI Risk Prediction, nested projects, and real-time reports.
• Enterprise: Custom pricing, which adds unlimited users with advanced admin, reporting, security, and integrations. 
• Pinnacle: Custom pricing, which adds a native Power BI integration, locked spaces, and budgeting features. Contact sales for a quote.

Wrike Pros and Cons

✅ The platform offers 400+ integrations with other productivity tools that your team might be already using.

✅ Generous free plan with unlimited users.

✅ Library of customizable project templates for consultants.

❌ Learning curve due to overwhelming features, according to reviews.

❌ The budgeting feature is only for Pinnacle plan clients.

#10: Miro

Best for: Consultants looking for an intuitive and simplistic project management tool.

Similar to: SmartSuite, Asana.

Miro offers a digital whiteboard platform that was built for visual collaboration, making it ideal for consultants who need a space for brainstorming and conceptual work.

The platform also integrates with other project management and productivity platforms, which makes it ideal for large teams to streamline project workflows. 

Who is it For?

Miro is ideal for consultants who work in creative industries and who collaborate with UX and UI teams.

Miro's Top Features

• AI-powered canvas: Create expansive visual workspaces for road mapping, sprint planning, task organization, and more.
• A built-in documentation tool to create SOPs, outline proposals, and keep track of the team’s feedback.
• Real-time collaboration: Enables multiple employees to work on the same board at the same time for brainstorming.

Miro pricing

Miro has a free plan with unlimited contributors that includes 3 editable boards, 10 AI credits, and access to 150+ integrations. 

To access the platform’s advanced features for more editable boards, you’d need to be on one of their 3 paid plans:

• Starter: Starts at $8/user/month, which adds a private mode, 25 AI credits per member/month, brand center, and task timeline estimation app.
• Business: Starts at $16/user/month, which includes 50 AI credits per member/month, smart diagramming tool, and dependencies and task planner.
• Enterprise: Custom pricing with a minimum team size of 30, which adds advanced administration control, dedicated support, and premium security.

Miro's Pros and Cons

✅ Visual interface that aligns well with creative consultants’ work style.

✅ Good for remote collaboration and virtual workshops.

✅ Extensive integration capabilities with other project management and productivity tools.

❌ Limited project management features for more complex projects.

❌ Pricing can get steep for larger teams.

Choosing The Right Project Management Solution For Consultants

Selecting the ideal project management software for your consulting team, be it for marketing or management consultants, involves carefully considering your needs, workflow, and dynamics.

Each software we've explored offers unique strengths but the best choice depends on your team size, project complexity, client involvement, and specific processes at work.

➡️ Smaller teams might prefer the simplicity of Asana or Miro, while larger consulting businesses could benefit from Wrike's scalability or ClickUp's comprehensive range of features.

➡️ SmartSuite stands out from the list due to its comprehensive list of offerings suitable for basic to complex client projects.

Our platform’s built-in automation, extensive template library, custom dashboards, and robust communication features make it the best choice for consultants.

Try a 14-day free trial or sign up for a free plan to explore how SmartSuite can help your organization.

‍